Your Ultimate Guide to Social Security Forms

Social Security Registration Forms

Social Security forms are essential for employers, employees, and self-employed individuals to comply with the requirements of the Social Security system. These Social Security Forms are crucial for registering as an employer, employee, or self-employed person, reporting contributions, and requesting important documents such as good standing certificates. In this guide, we will provide an overview of the most commonly used Social Security registration forms, their purpose, and how they can be accessed.

Registration Forms for Employers (Social Security Forms)

As an employer, it is mandatory to register with the Social Security system to ensure compliance with the law. The following registration forms are commonly used by employers:

Application for Registration as an Employer (Form 1):

This social security form is used by employers to register their business and obtain an employer identification number (EIN) from the Social Security Administration (SSA). The EIN is required for reporting wages and contributions on behalf of employees.

https://www.ssc.org.na/download/regist/Form1_App_for_Registration.pdf

Application for Registration as an Employer of a Domestic Employee (Form 2):

This social security form is used by employers who hire domestic employees, such as nannies, caregivers, or housekeepers, to register with the Social Security system and obtain an EIN.

Form 2 for Employer Registration of a Domestic Employee at Social Security Commission

Registration of Employers of Domestic Employees (E.AS.3):

This social security form is specifically for employers of domestic employees and is used to register with the Social Security system and report wages and contributions for domestic employees.

How to Register Employers of Domestic Employees under the Employees Compensation Act in Namibia

Registration of Employers not Engaged in Agriculture (E.AS1): (Social Security Forms)

This social security form is used by employers who are not engaged in agriculture to register with the Social Security system and report wages and contributions for their employees.

https://www.ssc.org.na/download/regist/EMPLOYER_FORM_E.AS1_COMPANY.pdf

Registration of Employers Engaged in Agriculture (E.AS2):

This social security form is used by employers who are engaged in agriculture, such as farmers or ranchers, to register with the Social Security system and report wages and contributions for their employees.

REGISTRATION OF EMPLOYERS ENGAGED IN AGRICULTURE (E.AS2)

Registration Forms for Employees and Self-Employed Individuals (Social Security Forms)

Employees and self-employed individuals also need to register with the Social Security system to ensure that their contributions are accurately recorded. The following social security forms are commonly used by employees and self-employed individuals:

Application for Registration as an Employee (Form 3):

This social security form is used by employees to register with the Social Security system and obtain a Social Security number (SSN). The SSN is used for various purposes, including tax reporting and retirement benefits.

Form 3 for Employee Registration with the Social Security Commission in Namibia

Application for Registration as a Self-Employed Person (Form 4): (Social Security Forms)

This social security form is used by individuals who are self-employed to register with the Social Security system and report their earnings for the purpose of calculating contributions and benefits.

Self-Employment Registration with the Social Security Commission in Namibia

Other Social Security Registration Forms (Social Security Forms)

In addition to the registration forms mentioned above, there are other social security forms that are important for various purposes related to Social Security registration. These include:

Return Accompanying Payment of Contribution (Form 10A):

This for social security form is used by employers and self-employed individuals to report their contributions and make payments to the Social Security system.

RETURN ACCOMPANYING PAYMENT OF CONTRIBUTION (FORM 10A)

Termination of Service (Form 10B):

This social security form is used by employers and self-employed individuals to report the termination of employment or self-employment of an individual and to stop making contributions for that individual.

TERMINATION OF SERVICE (FORM 10B)

Employer Update Form:

This social security form is used by employers to update their information with the Social Security system, such as changes in business name, address, or contact information.

How to Update Employer Details with the Social Security Commission in Namibia

Request for Good Standing Certificate (Form CA.1):

This social security form is used by employers and self-employed individuals to request a good standing certificate from the Social Security system, which certifies that they are in compliance with their Social Security contributions.

How to Request a Good Standing Certificate from the Social Security Commission

Social Security Forms for Maternity, Sick, Death, and Disability Benefits (Social Security Forms)

When it comes to applying for Social Security benefits, there are numerous forms that applicants must complete. Specifically, there are several social security forms for those applying for maternity, sick, death, and disability benefits from the Maternity, Sick, Death and Disability Fund.

Claim for Maternity Leave (Form 13)

This form is used by an employee who is about to go on maternity leave to apply for maternity benefits from the Maternity, Sick, Death and Disability Fund. It is important to note that this social security form must be submitted before the employee goes on maternity leave.

HOW TO COMPLETE THE CLAIM FOR MATERNITY LEAVE IN NAMIBIA

Notification of Changes to Maternity Leave Claim (Form 13B)

If an employee’s circumstances change after submitting Form 13 but before going on maternity leave, they will need to complete this social security form to update their information with the Maternity, Sick, Death and Disability Fund.

Submission of Document in Support of Claim for Maternity Leave Benefits (Form 14)

If the Maternity, Sick, Death and Disability Fund requests additional documentation to support a claim for maternity benefits, this social security form can be used to submit those documents.

Maternity Leave Benefits (Declaration Regarding Employment Status) (Form 15)

This social security form is used by employees who are self-employed or do not receive a regular salary to declare their employment status and apply for maternity benefits.

Claim for Sick Leave Benefits (Form 16)

If an employee is unable to work due to illness or injury, they can apply for sick leave benefits using this form.

Sick Leave Benefits (Declaration Regarding Employment Status) (Form 15A)

This form is used by employees who are self-employed or do not receive a regular salary to declare their employment status and apply for sick leave benefits.

Claim for Death Benefits in the Case of the Death of an Employee (Form 17)

If an employee dies, their beneficiaries can apply for death benefits using this form.

Affidavit Accompanying Claim for Death Benefit Where the Claimant Was Not the Spouse of the Deceased Employee (Form 18)

This form is used by beneficiaries who were not the spouse of the deceased employee to declare their relationship to the employee and apply for death benefits.

Claim for Death Benefits in the Case of Retirement or Disability of an Employee (Form 19)

If an employee retires or becomes disabled, they can apply for death benefits using this form.

Indemnity Clause to be Signed by Retirement Beneficiaries for the Death Benefit in Terms of Section 31 of the Social Security Act, (Act 34 of 1994) (Form 19B)

This form is used by retirement beneficiaries to indemnify the Maternity, Sick, Death and Disability Fund against any claims that may arise as a result of payment of death benefits.

MSD Benefit Ceiling Increases for 2022

Social Security Forms for EMPLOYEE COMPENSATION FUND (Social Security Forms)

The Employee Compensation Fund (ECF) is aimed at covering medical costs and loss of income, as well as providing benefits for dependents in the event of the employee’s death. To apply for compensation from the ECF, various forms need to be completed depending on the nature of the claim.

First Medical Report and Account (E.CI.4)

The E.CI.4 form is used to report an injury or disease that an employee has suffered as a result of their work. The form must be completed by a medical practitioner and provides details of the nature of the injury or disease, as well as the costs of treatment.

Final/Progress Medical Report (E.CI.5)

The E.CI.5 form is used to report on the employee’s progress and any final outcomes of the treatment. This form must also be completed by a medical practitioner.

Resumption Report (W.CL.6)

The W.CL.6 form is used to report when an employee has fully recovered and is able to return to work. This form is completed by the employee’s doctor.

Final Report: Eye Injuries (W.CL.52)

The W.CL.52 form is used specifically to report on eye injuries suffered at work. This form must be completed by a medical practitioner and includes information about the injury, the treatment, and any ongoing effects of the injury.

Motor Vehicle Accident Questionnaire (E.CI.226)

The E.CI.226 form is used to report on injuries or diseases resulting from a motor vehicle accident that occurred while the employee was on duty. The form must be completed by the employee’s doctor.

Declaration by Dependent Widow of a Deceased Workman (E.CL.32)

The E.CL.32 form is used by a dependent widow to claim compensation for the death of her spouse who died as a result of a work-related injury or disease.

Social Security Forms for Funeral Benefit Scheme

Funeral Benefit Scheme

The Funeral Benefit Scheme provides a lump sum payment to the dependents of a deceased employee to assist with funeral expenses. Funeral Undertakers who wish to apply for accreditation by the ECF must complete an application form.

These social security forms can be accessed on the Social Security website, We also provide comprehensive guides on how to complete them. Filling out the forms correctly and in full is crucial for ensuring that the employee receives the correct benefits.

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