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How to Register as an Employer with SSC Namibia
Register as an Employer with Social Security Commission in Namibia
If you are an employer in Namibia, it is mandatory to register as an employer with SSC Namibia (the Social Security Commission) to ensure that your employees are covered by social security benefits. In this blog post, we will guide you through the requirements and process of registering as an employer with the SSC.
Who needs to register as an employer?
Every employer, whether a company or an individual, who employs a person aged between 15 and 65 years, must register with the SSC. The registration should be done within 30 days of the employee’s start date.
Self-employed individuals who do not employ anyone else can voluntarily register as both an employer and employee.
How to register as an employer?
There are two options available for registering as an employer with the SSC.
Option 1: Register online
If you are registering your business through the e-Service, you will be automatically registered as an employer with the SSC. No further action is needed from you.
Option 2: Over the counter submission
If you prefer to submit your forms over the counter, the following documents are required for registration, depending on your type of business:
Requirements for Employer Registration with the Social Security Commission
Employer not engaged in agriculture:
- Form 1 (Application for registration as an employer)
- Form 3 (Application for registration as an employee)
- E.As.1 (Employees compensation of employer not engaged in Agriculture)
- Approved document from BIPA (Founding statement)
Employer engaged in agriculture:
- Form 1 (Application for registration as an employer)
- Form 3 (Application for registration as an employee)
- E.As.2 (Employees compensation of employer engaged in Agriculture)
- Approved document from BIPA (Founding statement)
Domestic (house worker, maids) employer:
- Form 2 (Application for registration as an employer)
- Form 3 (Employee registration)
- E.As.3 (Employees compensation, registration of employers of domestic employees) – not required to register with BIPA
Self-employed:
- Form 3 (Employee registration)
- Form 4 (Application for registration as self-employed) – not required to register with BIPA
- Proof of income or certificate of fitness from City of Windhoek
Where to submit the documents?
You can submit the required documents in person at any of the SSC offices across the country. Here are the contact details for each office:
- Windhoek (Head Office): Kloppers Street, Khomasdal, Private Bag 13323, Windhoek, Tel: 061 280 7999, Email: corporate@ssc.org.na
- Walvis Bay Office: No. 858, Hage Geingob Street, PO Box 815, Tel: 064-206183/150, Email: walvisbay@ssc.org.na
- Oshakati Office: Main Street, Frans Aupa Indongo Bldg, Private Bag 5554, Tel: 065-222043/6, Email: oshakati@ssc.org.na
- Keetmanshoop Office: Hendrik Nel Centre Sam Nujoma Drive, Private Bag 2004, Tel: 063-225195/8, Email: keetmanshoop@ssc.org.na
- Otjiwarongo Office: 14 Hage Geingob Street, Private Bag 2620, Tel: 067- 304 741, Fax: 067-304743, Email: otjiwarongo@ssc.org.na
- Luderitz Office: Water Front Bldg, Tel: 063 – 207450, Fax: 063 – 204197, E-mail: luderitz@ssc.org.na
- Katima Mulilo Office: Tel : 066 – 252463, Fax : 066 – 252466, E-mail : katima@ssc.org.na
- Grootfontein Office: Tel.: 067 – 242194/5/7, Fax: 067 – 242198, E-mail: grootfontein@ssc.org.na
- Gobabis Office: Church Street, Tel.: 062 – 577150/158, Fax: 062 – 57715, E-mail: gobabis@ssc.org.na
- Outapi Office: Outapi Champ Style Complex 3, Tel.: 065 – 251416, Fax: 065 – 251482, E-mail: outapi@ssc.org.na
- Eenhana Office Office: Erf 937/8 Harelbeke Str, Tel: 065-290400, Fax: 065-290401, E-mail: eenhana@ssc.org.na
- Mariental Office Office:Erf 58 No. 7 Von Lindeque Street, Tel: 063-345500, Fax: 063-345501, E-mail: mariental@ssc.org.na
Service Hours
The Social Security Commission has offices in various locations across Namibia. They are open from Monday to Friday, excluding public holidays, from 0900 – 1200 hrs and 1400 – 1700 hrs.
Service Turnaround Time
The service turnaround time is one working day for customers who call in person and wait for processing, and two working days for customers who call in person to only submit the application and leave.
Service Fee
The service fee for employer registration with the SSC is free.
If you a business owner in Namibia who employs people between the ages of 15 and 65, it is important to register with the Social Security Commission (SSC) as an employer. This ensures that your employees are covered by the social security system, which provides benefits such as medical aid, pensions, and disability grants.
Frequently Asked Questions:
Who needs to register as an employer with the Social Security Commission in Namibia?
Every employer, whether a company or an individual, who employs a person aged between 15 and 65 years, must register with the SSC Namibia.
What is the deadline to register with SSC Namibia?
The registration should be done within 30 days of the employee’s start date.
Can self-employed individuals register as an employer and employee voluntarily?
Yes, self-employed individuals who do not employ anyone else can voluntarily register as both an employer and employee.
How can I register as an employer with the SSC Namibia?
There are two options available: register online through the e-Service or submit the required documents over the counter.
What are the requirements for employer registration with the Social Security Commission in Namibia?
The requirements depend on the type of business. For example, employers not engaged in agriculture need Form 1, Form 3, E.As.1, and an approved document from BIPA (Founding statement).
What are the documents required for self-employed individuals to register with the SSC Namibia?
Self-employed individuals need to submit Form 3 (Employee registration) and Form 4 (Application for registration as self-employed). They are not required to register with BIPA.
Where can I submit the required documents?
You can submit the required documents in person at any of the SSC offices across the country.
What are the contact details for each SSC office in Namibia?
The contact details for each SSC office in Namibia are listed in the table provided.
What are the service hours of the Social Security Commission offices in Namibia?
The offices are open from Monday to Friday, excluding public holidays, from 0900 – 1200 hrs and 1400 – 1700 hrs.
Is there a service fee for employer registration with the SSC Namibia?
No, the service fee for employer registration with the SSC Namibia is free.
