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PROCUREMENT FOR SUPPLY AND DELIVERY OF PALLETS JACKS FOR AMTA
Winning Namibian tenders is all about compliance, pricing, and timing. The PROCUREMENT FOR SUPPLY AND DELIVERY OF PALLETS JACKS FOR AMTA tender, issued under Bid Reference Number G/RFQ/AMTA-11/2025, is a golden chance for local suppliers of warehouse and logistics equipment to secure steady government income.
Below is your expanded, step-by-step Namibia-specific playbook, crafted in the style of a Namibian business consultant who has helped many SMEs win tenders.
Why this tender matters for Namibian suppliers
The Agro-Marketing and Trade Agency (AMTA) is central to Namibia’s food value chain, operating hubs, cold storage facilities, and warehouses. Pallet jacks are vital for efficient handling of fresh produce and bulk items. This tender is not about fancy or high-tech machinery—it’s about delivering reliable pallet jacks that meet safety and capacity standards.
For local SMEs in logistics, hardware, and industrial supply, this tender is:
- Straightforward: Clear technical requirements and low administrative barriers.
- Repeatable: AMTA and other public entities need pallet jacks regularly.
- Accessible: SMEs can compete strongly because evaluation is based on compliance and lowest price that meets the specification.
This is exactly the type of tender where a sharp, fully compliant quotation wins over big-name suppliers.
Closing date and submission details
Here are the essentials you must diarise:
| Item | Details |
|---|---|
| Bid Reference Number | G/RFQ/AMTA-11/2025 |
| Closing Date & Time | 1 October 2025 @ 11h00am (Windhoek time) |
| Submission Venue | AMTA Tender Box, Head Office, Erf 209, North Industrial Road, Lafrenz, Ground Floor |
| Validity | 60 days from submission deadline |
| Delivery Period | 30 days after Purchase Order/Letter of Acceptance |
⚠️ Important tip: Submit at least a day before. The tender box closes exactly at 11h00am—late submissions are locked out and not opened.
What the buyer (AMTA) wants
Buyer: Agro-Marketing and Trade Agency (AMTA)
Procurement Method: Request for Sealed Quotation (Goods)
Scope: Supply and delivery of industrial pallet jacks
Expected product specifications include:
- Capacity: Typically 2.5 tons or more (standard for warehouse pallet jacks).
- Fork dimensions: Length and width must fit pallets used in AMTA’s cold storage and distribution centers.
- Lifting range: Low profile to raise pallets safely.
- Wheels: Durable PU/nylon wheels with smooth mobility.
- Warranty: At least 12 months covering parts and labour.
- After-sales service: Local repair and spare parts support.
AMTA evaluates based on:
- Compliance with requirements,
- Delivery capability, and
- Lowest compliant price.
Compliance checklist (self-audit before submission)
If even one of these is missing, your bid risks rejection:
| Requirement | What to Attach | Namibia-specific Tip |
|---|---|---|
| Quotation Letter | Signed, dated, and initialled on every page | Reference both tender title and G/RFQ/AMTA-11/2025. |
| Price Schedule | Fixed unit prices in NAD, VAT shown separately | Don’t include conditional discounts. |
| Technical Specs | Product catalogue or datasheet | Highlight load capacity, fork size, warranty, wheels. |
| Bid Securing Declaration | Properly signed using official template | No corrections or alterations allowed. |
| Company Registration | Certified copy (by Namibian Police or Commissioner of Oaths) | Ensure name matches quotation. |
| Tax Good Standing | Original or certified copy | Must be valid on the closing date. |
| Social Security Good Standing | Original or certified copy | If exempt, attach exemption letter. |
| Affirmative Action | Certificate or exemption | Mandatory unless officially exempt. |
| SME Certificate (if applicable) | Certified copy | Unlocks Margin of Preference. |
| Reference Letters | Three (3) from past equipment supply contracts | Prefer recent contracts with government entities. |
| Undertaking on Wages | Signed Labour Act undertaking form | Use the template provided in the tender pack. |
How to structure a winning quotation (G/RFQ/AMTA-11/2025)
1) Lead with compliance first
Your cover letter should start with:
“PROCUREMENT FOR SUPPLY AND DELIVERY OF PALLETS JACKS FOR AMTA – G/RFQ/AMTA-11/2025”.
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Confirm:
- Delivery within 30 days,
- Bid validity of 60 days,
- Prices in NAD, firm and fixed.
2) Nail the technical section
Attach catalogues or datasheets showing:
- Load capacity (≥ 2.5 tons),
- Fork dimensions,
- Wheel type,
- Finish (powder-coated or galvanised for durability),
- Warranty details,
- After-sales service and spare parts availability in Namibia.
3) Present pricing clearly
A clean table format works best:
| Item | Qty | Unit Price (NAD) | VAT (15%) | Total (NAD) |
|---|---|---|---|---|
| Pallet Jack (2.5T, standard fork) | X | XXXXX | XXXXX | XXXXX |
| Delivery (to AMTA site) | 1 | XXXXX | XXXXX | XXXXX |
| Grand Total | XXXXX |
4) Secure the margin of preference
If you’re an SME, youth, women-owned, or majority Namibian-owned business, attach:
- Founding statement/share certificates,
- Certified IDs of owners,
- SME certificate,
- Local content proof.
This can give you up to 10% scoring advantage.
5) Prove delivery capacity
Attach a short logistics plan:
- Confirmation of supplier stock or import timelines,
- Warehouse/delivery arrangements,
- Contact person for after-sales service.
This reassures AMTA you won’t delay delivery.
Frequently asked questions (G/RFQ/AMTA-11/2025)
Q: Where do I submit the quotation?
A: AMTA Tender Box, Head Office, Erf 209, North Industrial Road, Lafrenz, Ground Floor.
Q: What is the closing date and time?
A: 1 October 2025 at 11h00am (Windhoek time).
Q: How long must my bid be valid?
A: 60 days from the submission deadline.
Q: What is the delivery period?
A: 30 days after receiving the Purchase Order/Letter of Acceptance.
Q: Do I need a Bid Securing Declaration?
A: Yes, it must be correctly completed and signed.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Why you shouldn’t miss this opportunity
If you’re reading this and thinking:
“This sounds like a great opportunity, but I don’t have the time or experience to handle all this tender paperwork myself.”
That’s exactly where my team comes in.
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👉 Book help here: Tender Application Assistance
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Final thoughts on PROCUREMENT FOR SUPPLY AND DELIVERY OF PALLETS JACKS FOR AMTA (G/RFQ/AMTA-11/2025)
This is a straightforward, high-probability tender where SMEs can shine. If you’re compliant and priced right, you stand a strong chance to win.
⚠️ Deadline reminder: 1 October 2025 @ 11h00am. Submissions close sharp—late bids are rejected unopened.
Don’t wait until the last minute. Act now, secure your paperwork, and let us help you position your business to win government contracts.
PROCUREMENT OF THREE (3) TELEVISION SETS
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
PROCUREMENT OF WORKS FOR THE SUPPLY, DELIVERY AND PAINTING OF AMTA KATIMA MULILO WAREHOUSE FLOOR
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