Table of Contents
SERVICING AND REPAIRING WASHING MACHINE
If you want to win the Omusati Regional Council tender for SERVICING AND REPAIRING WASHING MACHINE (Procurement Ref: NCS/IQ/ORC-04/2025/2026), this Namibia-specific guide is your shortcut. Written in plain language by a local business consultant, it unpacks exactly what’s required, the compliance documents you must attach, and how to prepare a quotation that ticks every box on first submission.
Why this tender matters for Namibian SMEs
This tender isn’t just about fixing washing machines—it’s about securing recurring maintenance contracts that many public institutions in Namibia require. The evaluation will hinge on compliance, capacity, and lowest evaluated price. That means you must tick every compliance box and showcase your technical expertise.
This RFQ is a Small Value Procurement by the Omusati Regional Council, targeting servicing and repair of washing machines for the Division of Gender Equality and Child Welfare.
- Closing Date & Time: Friday, 12 September 2025, 11h00 (Windhoek time)
- Submission Venue: Omusati Regional Council, Procurement Management Unit, Outapi
- Bid Reference Number: NCS/IQ/ORC-04/2025/2026
For local suppliers with appliance repair experience, this is a quick-turnaround, low-barrier contract—perfect for small businesses to grow credibility with government procurement.
What the buyer is asking for
Entity: Omusati Regional Council – Procurement Management Unit
Service Required: Servicing and repairing of washing machine(s) used by the Division of Gender Equality and Child Welfare.
Procurement Method: Request for Quotations – Small Value Non-Consultancy Services.
The Council will evaluate bids on compliance and price, so you must submit all mandatory documents and confirm your ability to complete the service within the specified timeframe.
Key compliance checklist
Here’s what you must attach to your quotation (self-audit before submission):
| Requirement | What to Submit | Namibia-Specific Tips |
|---|---|---|
| Quotation Letter | Signed, dated, and initialled on every page | Address to Omusati Regional Council, quoting Ref No. NCS/IQ/ORC-04/2025/2026 |
| Price Schedule | Clear breakdown of servicing and repair costs | State whether parts are included or separate; use NAD |
| Bid Securing Declaration | Signed template | Errors = automatic rejection |
| Company Registration | Certified copy | Ensure name matches quotation |
| Tax Good Standing | Valid certificate | Must be valid on the closing date |
| Social Security Good Standing | Original/certified | Attach proof of exemption if not registered |
| Affirmative Action Compliance | Certificate or exemption | SMEs often overlook this |
| SME Certificate (if applicable) | Certified copy | Qualifies for preference |
| Reference Letters | At least 2–3, on past appliance servicing | Preferably public-sector clients |
| Delivery Commitment | Service timeframe | Confirm readiness for immediate response |
Step-by-step: How to prepare a winning quotation
1) Lead with compliance
State upfront: “We hereby submit our quotation for SERVICING AND REPAIRING WASHING MACHINE, Ref: NCS/IQ/ORC-04/2025/2026. We confirm compliance with all requirements and readiness to deliver as specified.”
2) Show technical capacity
Explain in one page your experience repairing washing machines—brands you cover, spare parts availability, and technician qualifications. Attach catalogues or service certificates if available.
3) Price competitively
Break down costs into:
- Labour charge (per hour or flat rate)
- Parts replacement (if any)
- Transport (if needed)
Keep your price fixed in Namibian Dollars (NAD). Avoid conditional pricing.
4) Add references
Attach 2–3 letters from previous clients confirming similar repair services delivered on time. Public sector references are the strongest.
5) Delivery plan
Show how quickly you can mobilize after receiving the Purchase Order. Example: “Technician available within 24 hours, with spare parts stock available in Oshakati/Outapi.”
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Quick Reference Table: Submission details
| Item | Detail |
|---|---|
| Tender Title | SERVICING AND REPAIRING WASHING MACHINE |
| Procurement Ref | NCS/IQ/ORC-04/2025/2026 |
| Closing Date | 12 September 2025, 11h00 |
| Submission Venue | Omusati Regional Council, Outapi – PMU Office |
| Validity Period | 30 days (unless otherwise stated) |
| Contact Person | Ervin Kamati, Tel: 065-251019 |
FAQs
Q: Where do I submit the bid?
At Omusati Regional Council, Outapi – Procurement Management Unit, before 11h00 on 12 September 2025.
Q: What happens if I miss the closing time?
Late bids are automatically rejected under the Public Procurement Act.
Q: What’s the procurement method?
Small Value Procurement – Non-Consultancy Services.
How to register for Namibian tenders
All open bids, including this RFQ, are posted on the official Government e-Procurement Portal: https://egp1.gov.na/. Create a supplier account, upload your certificates, and monitor daily updates.
Need help with the admin? Our consultancy can prepare and submit your tender documents while you focus on business. Click here: Tender Application Assistance.
For new business registrations, compliance amendments, or certificates, use BIPA Registration Services.
Final Thoughts on SERVICING AND REPAIRING WASHING MACHINE
This tender may be small in value, but it’s a golden door opener. Getting into the Omusati Regional Council’s supplier database can lead to repeat contracts across appliances, electrical services, and maintenance.
Don’t wait—12 September 2025 is around the corner. If you delay, someone else will take the slot and secure the relationship. Grab this chance to grow your SME, build credibility with government clients, and start stacking contracts now.
👉 Act fast. Submit a fully compliant quotation, or let us handle it for you here.
SUPPLY AND DELIVERY OF ICT EQUIPMENT FOR DIRECTORATE OF PLANNING AND DEVELOPMENT SERVICES
SUPPLY AND DELIVERY OF IRRIGATION MATERIAL FOR DIVISION HORTICULTURAL SERVICES
SUPPLY AND DELIVERY OF OFFICE FURNITURE ORC – DIRECTORATE OF EDUCATION
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
SUPPLY AND DELIVERY OF VEHICLE ACCESSORIES FOR DOEIYSAC
SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE
Leave a Reply