SERVICING AND REPAIRING ELECTRIC FENCE

To win this tender, submit a sealed quotation for SERVICING AND REPAIRING ELECTRIC FENCE to the Omusati Regional Council – Division of Gender Equality & Child Welfare, quoting Procurement Reference No: NCS/IQ/ORC-05/2025/2026. Include all compliance certificates, a signed Bid Securing Declaration, and a detailed repair methodology. The closing date is 12 September 2025 at 10:00 (local time) — late submissions will not be accepted.

Why this tender matters

Namibia’s regional councils regularly issue maintenance and repair tenders that small businesses can compete for. The SERVICING AND REPAIRING ELECTRIC FENCE contract is important because:

• It directly supports government infrastructure by protecting facilities through secure perimeters.
• It is classified as a Small Value Procurement (SVP), which means it is designed for SMEs and local contractors.
• The procurement method is Request for Sealed Quotations (NCS), a simple and accessible format.
• Winning this tender builds credibility with the Omusati Regional Council and can open doors to future security and maintenance contracts.

Key tender facts

• Procuring Entity: Omusati Regional Council – Procurement Management Unit (Division of Gender Equality & Child Welfare)
• Tender Title: SERVICING AND REPAIRING ELECTRIC FENCE
• Reference Number: NCS/IQ/ORC-05/2025/2026
• Procurement Method: Request for Sealed Quotations (Non-Consultancy Services)
• Closing Date & Time: 12 September 2025, 10:00 (local time)
• Submission: Physical sealed quotation to the Omusati Regional Council, Outapi
• Tender Portal: https://egp1.gov.na/

What you must submit

1. Company Registration Certificate (certified copy).
2. Tax Good Standing Certificate (NAMRA).
3. Social Security Good Standing Certificate.
4. Affirmative Action Compliance Certificate or exemption (if applicable).
5. Bid Securing Declaration (signed).
6. Completed quotation forms (all pages initialled).
7. Eligibility statements (no conflict of interest, not debarred).

💡 Tip: Many bidders lose out because they forget to initial one page or their Good Standing Certificate has expired. Double-check everything.

How to structure your technical offer

Explain exactly how you will repair and service the electric fence:

• Inspection: Walk the fence line, test energiser output, identify faults, and check safety signage.
• Repairs: Replace broken wires, insulators, strainers; clear vegetation; recalibrate the energiser.
• Safety: Deactivate energiser during work, use PPE, and install proper warning signs.
• Spares & tools: Keep stock of common parts and bring professional testing tools.
• Handover: Submit a report with before/after voltage logs, parts list, photos, and maintenance tips.

Pricing that works

Provide an itemised Bill of Quantities (BOQ):

✅ Add warranty terms (3–6 months), VAT, and response time commitment (24–48 hours).

Evaluation criteria

1. Responsiveness: All documents included and valid.
2. Technical merit: Clear methodology, safety measures, and past experience.
3. Financial competitiveness: Lowest responsive (not just lowest) quotation.
4. Local advantage: If you’re based in Omusati, emphasise your quick response capacity.

Submission instructions

• Place your documents in a sealed envelope.
• Label clearly with the tender title and reference: SERVICING AND REPAIRING ELECTRIC FENCE – NCS/IQ/ORC-05/2025/2026.
• Submit to the Procurement Management Unit, Omusati Regional Council, Outapi.
• Deadline: 12 September 2025 at 10:00 (local time).
• Late bids are automatically rejected. Deliver a day early if you’re travelling from outside Omusati.

Compliance checklist

• Quotation letter with correct title and ref no.
• Company Registration (certified copy).
• Tax Good Standing Certificate.
• Social Security Good Standing Certificate.
• Affirmative Action certificate (if applicable).
• Bid Securing Declaration signed.
• Completed quotation forms (all pages initialled).
• Detailed BOQ with VAT.
• Repair methodology written.
• Warranty terms and spares list.
• Envelope properly sealed and labelled.
• Submission before 12 September 2025, 10:00.

Why act now

The closing date is 12 September 2025 at 10:00. Once that time passes, your opportunity is gone. Small contracts like this can help SMEs build credibility, generate income, and position themselves for larger tenders.

We can help you prepare and submit your bid: Tender Application Assistance.

If your business isn’t registered yet, start now with our Business Registration in Namibia service.

Final thoughts on SERVICING AND REPAIRING ELECTRIC FENCE

The SERVICING AND REPAIRING ELECTRIC FENCE tender (Ref: NCS/IQ/ORC-05/2025/2026) is an accessible opportunity for SMEs. Success depends on compliance, competitive pricing, and a professional technical approach.

Don’t miss out — competitors are preparing their files now. Submit before 12 September 2025 at 10:00, and give your business the chance to win.

👉 Need it handled for you? Click here: Tender Application Assistance.

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