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SUPPLY AND DELIVERY OF SAND REMOVAL EQUIPMENT FOR ROAD MAINTENANCE
If you’re aiming to win the Request for Sealed Quotations for the Supply and Delivery of Sand Removal Equipment for Road Maintenance, here’s your Namibia-specific, step-by-step playbook. As a business consultant who has helped dozens of SMEs secure Walvis Bay Municipality RFQs, I’ll break down exactly what’s required, which documents are compulsory, and how to structure a winning bid.
Procurement Ref: G/RFQ/MWB-48/2025
Why this RFQ is a golden opportunity
This is a straightforward but highly valuable RFQ. The Municipality of Walvis Bay urgently requires sand removal equipment (brooms, spades, and wheelbarrows) to keep road infrastructure safe and functional. Evaluation is based strictly on lowest compliant price. That means: compliance first, competitive pricing second. Get both right, and you stand a strong chance of walking away with this contract.
Closing Date & Time: 30 September 2025, 11:00 (Walvis Bay time)
Submission Address: Quotation/Bid Box, 1st Floor, Municipality of Walvis Bay, Civic Centre, Nangolo Mbumba Drive, Walvis Bay.
Bid Validity: 60 days from submission deadline.
Delivery Period: 14 days after Purchase Order/Letter of Acceptance.
What the buyer wants
Buyer: Municipality of Walvis Bay
Procurement Method: Request for Sealed Quotations (Goods)
Primary Keyword: Supply and Delivery of Sand Removal Equipment for Road Maintenance
Secondary Keyword: G/RFQ/MWB-48/2025
Equipment List
| Item No. | Description | Quantity | Unit |
|---|---|---|---|
| 1 | Broom p/form red stiff PVC 460mm | 100 | Each |
| 2 | Broom platform black Coco-F3251 | 05 | Each |
| 3 | Broom soft flagged Cymot-1.2m Wood Handle F3559 | 05 | Each |
| 4 | Spade Digging M136-DS Marathon | 50 | Each |
| 5 | Wheelbarrow concrete CDK 65L Lasher | 12 | Each |
Important: The specifications are short but binding. Attach catalogues and technical data sheets to prove compliance. If you deviate, provide an equivalent with proof.
Exact compliance checklist
| Requirement | What to Attach / Do | Namibia Tip |
|---|---|---|
| Quotation Letter | Fully completed, signed, dated; confirm 60-day validity | Initial all pages to avoid disqualification |
| Price Schedule (Page 11) | Unit price, excl. & incl. VAT, totals | Use NAD only, show VAT clearly |
| Compliance Sheet (Pages 13-15) | Tick “Comply”; attach catalogues | Mark “As per attached technical literature” |
| Bid Securing Declaration | Mandatory, signed on Pages 7-8 | Keep error-free – it replaces bid bond |
| Company Registration | Certified founding statement/registration | Ensure business aligns with equipment supply |
| Tax Good Standing (NAMRA) | Certified copy | Must be valid on 30 Sept 2025 |
| Social Security Good Standing | Certified, valid within 30 days | Apply early to avoid delays |
| Affirmative Action Certificate | Certified or exemption letter | SMEs not “relevant employers” can attach proof |
| BIPA Good Standing | Certified copy | Get from BIPA directly |
| Written Undertaking (Labour Act) | Signed template (Pages 9-10) | Mandatory under Section 138 |
| Proof of Bank Account | Issued in last 6 months | Must have official bank stamp |
| Reference Letter | From past delivery of similar goods | Recent municipal/public sector jobs preferred |
| Performance Record | No more than 2 outstanding orders with MWB | Avoid poor track record |
Pricing & Submission Strategy
- Currency: Quote in Namibian Dollars (NAD).
- VAT: Show both exclusive and inclusive totals.
- Firm Prices: No escalation allowed during 60-day validity.
- Delivery: All items must be delivered within 14 days – no extensions.
- Submission: Place sealed envelope in bid box, marked with G/RFQ/MWB-48/2025 in front and your company details at the back. Email submissions are not accepted.
How to structure a winning quotation
- Lead with compliance. Start with the RFQ title and reference number (G/RFQ/MWB-48/2025). Confirm delivery and validity.
- Attach catalogues. For each broom, spade, or wheelbarrow, attach brand brochures or technical sheets.
- Be competitive on price. The lowest price wins—but only if compliant. Use our free Tender Bid Calculator to price accurately without undercutting yourself.
- Highlight your capacity. Add a short note confirming stock availability, transport arrangements, and readiness to deliver within 14 days.
- References matter. Submit at least one municipal or construction supply reference letter that proves you’ve delivered similar equipment.
Frequently Asked Questions
Q: Where do I submit my quotation?
A: Quotation/Bid Box, 1st Floor, Municipality of Walvis Bay, Civic Centre.
Q: What’s the delivery period?
A: 14 days after the Purchase Order/Letter of Acceptance.
Q: Is a Bid Securing Declaration required?
A: Yes—use Pages 7-8 of the tender pack, sign, and attach.
Q: Can I email my submission?
A: No—only sealed hard copies in the bid box are accepted.
How to never miss Namibian tenders
All public tenders—including Supply and Delivery of Sand Removal Equipment for Road Maintenance (G/RFQ/MWB-48/2025)—are posted on the Government e-Procurement Portal.
For a shortcut, check current Namibian tenders here.
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While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
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Final Thoughts on Supply and Delivery of Sand Removal Equipment for Road Maintenance (G/RFQ/MWB-48/2025)
This is a short-deadline, high-value opportunity. The Municipality of Walvis Bay wants compliant suppliers who can deliver quickly. The closing date is 30 September 2025, 11:00—miss it and you’ll watch competitors take the contract.
Don’t leave money on the table. Act now: prepare your documents, price smart using the Bid Pricing Calculator, and if you’d rather not handle the stress, let us do the heavy lifting.
Success in tenders is about timing and compliance—and the clock is ticking.
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Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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