Table of Contents
PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS
Winning Namibian government tenders is all about speed, compliance, and presenting a strong value offer. The PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS tender, issued under Bid Reference Number NCS/RFQ/30-11/2025/2026, is exactly the type of contract where SMEs in landscaping and cleaning services can compete fairly and win.
This guide expands on everything you need to know: from compliance and pricing to tips for standing out against your competitors.
Why this tender matters for Namibian suppliers
The Anti-Corruption Commission (ACC) requires professional tree pruning and office window/door cleaning at its headquarters in Eros, Windhoek.
This tender is significant for SMEs because:
- Low entry barrier – It’s a straightforward scope of work that many local SMEs can handle without needing specialized or imported equipment.
- Fast turnaround – Delivery must be completed within 7 days after receiving the Purchase Order, which means quick cashflow for your business.
- Preference points available – By claiming SME, youth-owned, women-owned, or PDP ownership, you can increase your evaluation margin.
- Regular opportunities – Facilities management contracts like this often reappear annually or bi-annually, so winning once can position you for repeat contracts.
Closing date: 15 September 2025 at 11h00 (Windhoek time).
If you miss the deadline, your competitors will secure the contract, and you’ll have to wait months for another similar opportunity.
What the buyer wants
Buyer: Anti-Corruption Commission (ACC), Windhoek
Procurement Method: Request for Sealed Quotations (Non-Consultancy Services)
Primary Keyword: PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS
Secondary Keyword: NCS/RFQ/30-11/2025/2026
Services required:
- Trimming and pruning of trees – ensuring safe clearance, shaping, and waste removal.
- Cleaning of office windows and doors – streak-free cleaning of glass surfaces (inside and outside) plus polishing of frames and handles.
Delivery period: Within 7 days after Purchase Order.
Validity of bid: 90 days from submission deadline.
Submission venue: Quotation/Bid Box, ACC HQ, Corner Monte Blanc & Groot Tiras Street, Eros, Windhoek.
Compliance documents checklist (NCS/RFQ/30-11/2025/2026)
To win, you must provide every required document. Missing even one can cause automatic disqualification. Here’s the compliance self-audit checklist:
| Requirement | What to Attach | Namibia Tip |
|---|---|---|
| Quotation Letter (Section II) | Fully completed, signed, dated, initialed on all pages | Ensure company details match exactly with your registration certificate. |
| Price Schedule (Section III) | Clear breakdown of services in NAD (excl. & incl. VAT) | Use fixed prices—avoid conditional discounts. |
| Specifications & Compliance Sheet (Section V) | Mark Comply/Not Comply for each requirement | Attach catalogues or method statements for proof. |
| Bid Securing Declaration | Signed as per template provided | This replaces a monetary bid bond. Errors will disqualify you. |
| Company Registration | Certified copy (by Namibian Police/Commissioner of Oaths) | Double-check certificate validity and company name. |
| Tax Good Standing | Original/certified valid certificate | Ensure the certificate covers the tender closing date. |
| Social Security Good Standing | Original/certified valid certificate | If exempt, attach official exemption letter. |
| Affirmative Action | Compliance certificate, exemption, or proof of not being a relevant employer | Even small businesses must provide one of these. |
| BIPA Good Standing | Proof from BIPA | Often overlooked—don’t miss this. |
| Wage Undertaking | Signed undertaking to comply with Namibian labour laws | This shows compliance with fair wages and labour standards. |
If you leave out even one document, your bid will be marked “non-compliant” and excluded.
Site visit requirement
A site visit is scheduled for 09 September 2025 at 10h00 at the ACC headquarters.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
This visit is critical for two reasons:
- Scope confirmation – You’ll know exactly how many trees, how tall they are, and how many glass panels need cleaning.
- Compliance – If the site visit is marked mandatory, missing it can disqualify your bid.
Tip: Take photos and measurements during the site visit. They’ll help you prepare an accurate quotation and avoid underpricing.
Margin of Preference
Namibia’s procurement rules encourage SME and citizen-owned businesses by awarding margins of preference. For this tender, you can qualify for up to 7% preference advantage if you prove eligibility.
| Category | Preference | Evidence Required |
|---|---|---|
| SME-owned | 1% | Valid SME Certificate |
| Women-owned | 1% | IDs of all shareholders + Founding Statement showing 51% female ownership |
| Youth-owned | 2% | IDs proving ownership by Namibians aged 16–35 |
| PDP-owned (Previously Disadvantaged Persons) | 2% | IDs proving ownership under Article 23(2) |
| Employing >50% Namibians | 1% | Declaration of workforce composition |
Make sure documents are certified. Even if you qualify, unverified claims won’t earn you preference points.
How to structure a winning quotation (NCS/RFQ/30-11/2025/2026)
Step 1: Lead with compliance
Your Quotation Letter should open with:
- Tender title (PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS)
- Procurement Reference Number (NCS/RFQ/30-11/2025/2026)
- Confirmation that your quotation is valid for 90 days
- Confirmation that you can deliver within 7 days after PO
Step 2: Pricing strategy
Prepare a simple price schedule:
| Item | Description | Total Price (excl. VAT) |
|---|---|---|
| 1 | Trimming and pruning of trees | N$… |
| 2 | Cleaning of office windows and doors | N$… |
| 3 | Waste removal & disposal | N$… |
| Subtotal (excl. VAT) | N$… | |
| VAT | N$… | |
| Grand Total (incl. VAT) | N$… |
Keep your price realistic. Underpricing may seem tempting but can harm your ability to deliver.
Step 3: Highlight technical ability
Attach proof of:
- Equipment: pruning tools, ladders, PPE, cleaning kits.
- Trained staff: short bios or experience certificates.
- Past performance: at least 2–3 reference letters showing you handled similar cleaning or landscaping projects.
Step 4: Claim your preference points
Attach certified documents for SME, women, youth, or PDP ownership if applicable. Add a one-page summary of your preference qualifications to make evaluation easy for ACC.
Key dates & submission (NCS/RFQ/30-11/2025/2026)
| Item | Detail |
|---|---|
| RFQ Title | PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS |
| Bid Ref No. | NCS/RFQ/30-11/2025/2026 |
| Site Visit | 09 September 2025, 10h00 at ACC HQ |
| Closing Date | 15 September 2025, 11h00 |
| Validity | 90 days |
| Delivery | 7 days after PO |
| Submission | Quotation/Bid Box, ACC HQ, Monte Blanc & Groot Tiras Street, Eros, Windhoek |
| Contact | Ms. Marie Ferdinand, Tel: 061 435 4026, Email: mferdinand@accnamibia.org |
Late bids and email submissions will not be considered.
Where to find more tenders
All Namibian tenders are published on the official Government e-Procurement Portal: https://egp1.gov.na/.
To stay competitive and never miss an opportunity, bookmark these:
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Need help applying? We provide a done-for-you tender service that handles document preparation, compliance checks, and submission on your behalf: Tender Application Assistance.
If your business is not yet registered, visit Business Registration in Namibia to become tender-ready.
Final Thoughts on PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS (NCS/RFQ/30-11/2025/2026)
This tender is low risk, fast turnaround, and SME-friendly. To win:
- Attend the site visit.
- Submit a complete and compliant quotation.
- Price competitively but realistically.
- Deliver quality services within the 7-day deadline.
Missing this deadline means losing out while your competitors cash in. Don’t hesitate—act now and secure your share of Namibia’s government tenders.
👉 Click here for assistance: Tender Application Assistance
Leave a Reply