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PROVISION FOR ANTIVIRUS SOFTWARE LICENCE
If you’re a Namibian ICT supplier looking to break into government contracts, here’s a golden opportunity: the PROVISION FOR ANTIVIRUS SOFTWARE LICENCE tender issued by Outapi Town Council. In this expanded guide, I’ll unpack the requirements, deadlines, compliance essentials, and insider strategies—so you can position your business to win. Think of this as your consultant’s step-by-step playbook, tailored for Namibian SMEs.
(Procurement Ref: NCS/IQ/OUTC-03/2025/26)
Why this RFQ matters for Namibian ICT suppliers
This tender is for the supply of ESET Protect Advance Antivirus Licences covering a two-year subscription period. It is a fast-moving, non-consultancy service RFQ with a short turnaround time. The Council specifically requires delivery within 3 days of receiving the purchase order.
For small IT firms in Namibia, this is a big chance to establish credibility. Winning such a contract shows that your company is capable of meeting strict deadlines and delivering quality ICT services. Once you secure this tender, you can use it as a stepping stone to larger projects such as networking, hardware distribution, and managed ICT solutions for ministries and local councils.
The closing date is 24 September 2025 at 11:00. Submissions after this deadline will not be accepted, so timing is critical.
What Outapi Town Council wants
Buyer: Outapi Town Council
Procurement Method: Informal Quotation (Non-Consultancy Services)
Primary keyword: PROVISION FOR ANTIVIRUS SOFTWARE LICENCE
Secondary keyword: NCS/IQ/OUTC-03/2025/26
Scope of Supply
- 60 licences of ESET Protect Advance (2-year subscription).
- The solution must include:
- Console (Cloud or On-Premise)
- Endpoint Protection
- Next-Generation Antivirus
- Device Control
- Anti-Phishing
- Ransomware Remediation
- Server Security
- Mobile Threat Defence Add-on
- Full Disk Encryption
- Advanced Threat Defence
Completion period
The Outapi Town Council requires delivery and activation within 3 days from the placement of the purchase order. This means suppliers must be ready with stock and licences in advance to meet the deadline.
Offer validity
Bidders must guarantee that their quotations remain valid for 30 days from the submission deadline.
Compliance essentials
Here’s a full checklist you must follow. Missing any of these documents or requirements can get your bid disqualified immediately:
| Requirement | What to Attach / Do | Namibia-Specific Tip |
|---|---|---|
| Quotation Form | Fully completed, signed, initialed on every page | Double-check signatures and initials; inconsistencies are common reasons for rejection. |
| Priced Activity Schedule | Show unit price, subtotal, VAT, and total | Ensure pricing is in Namibian Dollars (NAD) and VAT-inclusive. |
| Specifications Sheet | Confirm compliance with all antivirus features | Write “Comply” next to each item—don’t leave blanks. |
| Bid Securing Declaration | Properly signed as per template | Mistakes here are taken seriously; follow the template exactly. |
| Company Registration | Certified copy of founding statement or CoR | Police-certified copies are widely accepted. |
| Good Standing Certificates | Tax and Social Security | Originals or certified copies must be valid on the closing date. |
| Affirmative Action | Certificate, exemption, or “not a relevant employer” letter | SMEs often overlook this—do not miss it. |
| SME Certificate | Certified copy (if applicable) | Gives you an advantage through Margin of Preference points. |
| Labour Act Undertaking | Completed and signed | Must be displayed at your workplace post-award. |
How to structure a winning bid
Step 1: Lead with compliance
In your quotation letter, clearly state the tender title and reference number (PROVISION FOR ANTIVIRUS SOFTWARE LICENCE, NCS/IQ/OUTC-03/2025/26). Confirm that you can deliver within 3 days and that your quotation is valid for 30 days.
Step 2: Technical proof
Attach product brochures or datasheets from ESET showing all the listed features: anti-phishing, ransomware remediation, mobile threat defence, full disk encryption, and more. This reassures evaluators that your offer is genuine and aligned with the specifications.
Step 3: Price smartly
Your price schedule should be neat and transparent:
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- Unit Price × 60 licences = Subtotal
- Add VAT
- Show Total clearly
Avoid conditional discounts, unclear notes, or alternative offers that could render your bid non-compliant.
Step 4: Margin of Preference
Namibian SMEs, youth-owned businesses, and women-owned enterprises are eligible for preference points under procurement law. Submit supporting documents such as SME certificates, ID copies, and ownership details to benefit.
Step 5: Delivery plan
Because of the 3-day turnaround, include a logistics plan:
- Proof of stock from ESET distributor or reseller.
- Activation method (cloud console setup, licence keys, etc.).
- Deployment support plan (installation assistance, remote support).
- Dedicated support contact for Outapi Town Council.
Key Tender Information
| Item | Detail |
|---|---|
| Tender Title | PROVISION FOR ANTIVIRUS SOFTWARE LICENCE |
| Procurement Ref | NCS/IQ/OUTC-03/2025/26 |
| Closing Date | 24 September 2025, 11:00 |
| Submission | Sealed envelope, marked with Ref No, delivered to Outapi Town Council Bid Box |
| Validity | 30 days |
| Delivery | Within 3 days from Purchase Order |
| Contact | procurement@outapitc.org.na |
How to never miss tenders in Namibia
Government tenders are posted daily on the official Namibian e-Procurement Portal. Register an account and monitor “Open Bids” to stay ahead.
But if you want to focus on your business while someone else handles the tender paperwork, we can help. Our Tender Application Assistance Service ensures:
- All compliance documents are prepared and double-checked.
- Pricing schedules and forms are filled in correctly.
- Submissions are done on time.
If your business is not yet registered, we can also help with company set-up and compliance certificates via Namibia Business Registration Services.
Final Thoughts on PROVISION FOR ANTIVIRUS SOFTWARE LICENCE (NCS/IQ/OUTC-03/2025/26)
This tender is a short-term, compliance-heavy opportunity—perfect for ICT SMEs ready to prove themselves. The key to winning is compliance + speed. Make sure every document is correct, confirm delivery within 3 days, and back your offer with technical proof from ESET.
Don’t let this chance slip away. With a closing deadline of 24 September 2025 at 11:00, every day counts.
👉 Secure your bid today by letting us manage the process: Tender Assistance Service.
Or, if you need to get your company and compliance documents in order, start here: Namibia Business Registration.
And remember, more tenders like this are waiting for you daily at Namibian e-Procurement Portal.
PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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