ONCE OFF SUPPLY AND DELIVERY OF PROTECTIVE CLOTHING AND HOUSEHOLD UTENSILS TO GOVERNMENT STORES WINDHOEK

Winning government tenders in Namibia is all about compliance, speed, and precision. The Once Off Supply and Delivery of Protective Clothing and Household Utensils to Government Stores – Windhoek, issued under Bid Reference Number G/RFQ/23-40/2025/2026, is a clear example of how SMEs and established suppliers can secure straightforward supply contracts.

This post will walk you through the entire bidding process step-by-step—from what documents to prepare, how to structure your quotation, and how to position yourself for maximum compliance and competitiveness.

Why this tender is a big opportunity

The Ministry of Works and Transport is inviting quotations for a once-off delivery of protective clothing and household utensils.

This opportunity is significant because:

• The items requested (protective wear and utensils) are common stock items already available with many Namibian suppliers.
• The contract will be awarded based on lowest evaluated compliant bidder, meaning you don’t need to be the cheapest—your bid just needs to be compliant first.
• The Ministry may split the award per item. This means even if you don’t supply all items, you could still win a portion of the contract if you’re the lowest compliant on those items.
• Government pays directly—offering guaranteed income for businesses that deliver as promised.

For local SMEs, this is a gateway contract: short-term, straightforward, and perfect for building a government supply track record.

Key Tender Details

Here’s everything you need to know at a glance:

👉 Late submissions and email submissions will be rejected.

Eligibility Criteria – What You Must Submit

For your quotation to be accepted, you must attach the following mandatory documents:

1. Company Registration Certificate (certified copy).
2. Good Standing Tax Certificate (original or certified).
3. Good Standing Social Security Certificate (original or certified).
4. Affirmative Action Compliance Certificate, proof from Employment Equity Commissioner that you are not a relevant employer, or an exemption.
5. Signed Bid Securing Declaration (use the template included in the bidding documents).
6. Quotation Letter (Section II) – fully completed, signed, dated, and initialed on all pages.
7. List of Goods & Price Schedule (Section III) – showing itemised unit prices in NAD.
8. Specifications & Compliance Sheet (Section V) – each item marked “Comply” with catalogues/brochures as proof.
9. Supporting Product Literature (catalogues or photos for protective clothing and utensils).

⚠️ If you miss even one of these requirements, your bid will be marked non-compliant and disqualified before pricing is even compared.

How to Structure Your Winning Quotation

Step 1: Lead with Compliance

Your Quotation Letter should:

• Clearly state the tender title and Bid Reference Number G/RFQ/23-40/2025/2026.
• Confirm fixed prices in NAD.
• Confirm validity for 60 days.
• Confirm delivery as per purchase order timelines.

This makes it clear to evaluators that you understand and accept the conditions.

Step 2: Nail the Technical Specs

For protective clothing:

• State fabric quality (e.g., GSM weight, cotton/polyester blends).
• Indicate size ranges available (S–XXXL).
• Confirm compliance with safety standards where applicable (SABS, ISO).

For household utensils:

• Indicate material (e.g., stainless steel, food-grade plastic).
• Confirm durability and quality.
• Provide catalogues/photos.

Step 3: Price Competitively and Clearly

• Use a table format: Item, Unit Price, Quantity, Line Total, Grand Total.
• Avoid conditional pricing or discounts—keep it simple and final.
• Quote only in Namibian Dollars (NAD).

Since award is on lowest evaluated cost per item, being competitive on line items can win you part of the contract even if you’re not cheapest overall.

Step 4: Use the Margin of Preference (If Applicable)

Namibian procurement law allows preference points for:

• SMEs (submit SME certificate).
• Women-owned, youth-owned, or disadvantaged Namibian-owned businesses (submit ownership proof).
• Local content or manufacturing.

If you qualify, attach proof to unlock up to 10% preference advantage.

Compliance Checklist (Self-Audit Tool)

This checklist mirrors what evaluators will look for during compliance review.

Submission Process

1. Place all documents in one sealed envelope.
2. Clearly mark the envelope with:
   • Tender Title: Once Off Supply and Delivery of Protective Clothing and Household Utensils
   • Procurement Ref: G/RFQ/23-40/2025/2026
3. Write your business name and contact details at the back of the envelope.
4. Deliver by hand or courier to:
   Ministry of Works and Transport, Head Office, 6719 Bell Street, Snyman Circle, Ausspannplatz, 4th Floor, Room 4.18, Windhoek.
5. Deadline: 11 September 2025 @ 11h00 sharp.

Late or emailed submissions will be rejected.

How to Consistently Find and Win Namibian Tenders

Every day, new tenders are posted on the Namibia Government eProcurement Portal:
👉 https://egp1.gov.na/

If you don’t have time to monitor tenders, prepare documents, and chase compliance—let us do it for you.

At Investing in Namibia, we:

• Monitor all tenders daily.
• Prepare your quotation documents.
• Ensure compliance with all requirements.
• Submit on time while you focus on your business.

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👉 Get started here: Tender Application Assistance

Final Thoughts on Once Off Supply and Delivery of Protective Clothing and Household Utensils to Government Stores Windhoek (G/RFQ/23-40/2025/2026)

This tender is straightforward, accessible, and perfect for Namibian suppliers. Whether you supply uniforms, protective wear, or household goods, you can compete—and win.

But the clock is ticking. The closing date is 11 September 2025 @ 11h00.

• If you prepare now, you could secure a guaranteed government supply contract.
• If you delay, you’ll be watching competitors take the opportunity you missed.

Don’t waste time. Act today. Gather your compliance pack, finalise your price schedule, and submit—or let us handle everything for you.

👉 Click here to book your consultation: https://www.investinginnamibia.com/tender-application-assistance/

Remember: government tenders are limited, and they don’t wait for those who hesitate.

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