Table of Contents
REQUEST FOR THE PROCUREMENT OF OFFICE STATIONERY FOR NLAS UNITS FOR THE MINISTRY OF EDUCATION, INNOVATION, YOUTH, SPORTS, ARTS AND CULTURE
If you’re a Namibian supplier looking to break into government supply contracts, the REQUEST FOR THE PROCUREMENT OF OFFICE STATIONERY FOR NLAS UNITS FOR THE MINISTRY OF EDUCATION, INNOVATION, YOUTH, SPORTS, ARTS AND CULTURE is a golden opportunity. Issued under Procurement Reference Number: G/RFQ/10-129/2025-2026, this tender is designed for SMEs and established suppliers who can provide compliant, quality stationery at competitive prices.
Why this stationery tender is a big opportunity
Government offices under the Namibia Library and Archives Service (NLAS) rely heavily on stationery to function smoothly. This tender focuses on supplying essential stationery items that keep Namibia’s public education and archive systems running effectively.
Winning this RFQ comes with several advantages:
- Guaranteed government orders – supplying directly to NLAS units.
- Prompt payments – once you are in the government supplier system, invoices are processed systematically.
- Credibility boost – successful bidders often leverage their past performance to secure bigger tenders in the future.
- Repeat opportunities – once you prove your reliability, ministries prefer working with suppliers they can trust.
The evaluation will be based on lowest compliant bidder wins, meaning the winning factor is compliance with all requirements combined with competitive pricing.
Closing Date: 19 September 2025 at 10:00 (Windhoek time)
Submission Venue: Quotation/Bid Box, Room 108, First Floor, Government Office Park, Luther Street, Windhoek.
Validity: 60 days from deadline.
Delivery Period: 30 days after Purchase Order (PO) or Letter of Acceptance.
What the Ministry wants
Buyer: Ministry of Education, Innovation, Youth, Sports, Arts and Culture (NLAS Units)
Procurement Method: Request for Sealed Quotations (Goods)
Primary Keyword: REQUEST FOR THE PROCUREMENT OF OFFICE STATIONERY FOR NLAS UNITS FOR THE MINISTRY OF EDUCATION, INNOVATION, YOUTH, SPORTS, ARTS AND CULTURE
Secondary Keyword: G/RFQ/10-129/2025-2026
The Ministry is calling for suppliers to provide standard office stationery for its Namibia Library and Archives Service (NLAS) units. This typically includes:
- A4 photocopy paper (80gsm, white)
- Ballpoint pens (blue, black, red)
- Highlighters and markers
- Files and folders (lever arch, manila, suspension)
- Staplers and staples
- Punchers and binders
- Correction fluids and tapes
- Sticky notes and notepads
- Toner and ink cartridges (specific models listed in RFQ)
The aim is to stock NLAS offices with all required stationery items for daily administrative and educational functions.
Essential compliance checklist
Government tenders in Namibia are strict on compliance. Missing even one document can get your bid disqualified. Here’s what you need to prepare for this RFQ:
| Requirement | What to Provide | Namibia Tip |
|---|---|---|
| Quotation Letter | Signed, dated, with RFQ title & ref number | Initial every page, errors = disqualification |
| Price Schedule | Itemised unit prices in NAD | Quote VAT inclusive & total clearly |
| Specifications & Compliance Sheet | Tick “Comply/Not Comply” | Attach catalogues or product sheets |
| Bid Securing Declaration | Use official template, sign properly | Replaces monetary security |
| Company Registration | Certified copy | Ensure name matches your quotation letter |
| Tax Good Standing | Original or certified copy | Valid on closing date |
| Social Security Good Standing | Original or certified copy | Attach exemption if applicable |
| Affirmative Action | Compliance certificate/exemption | SMEs must include this to avoid disqualification |
| SME Certificate (if applicable) | Certified copy | Unlocks margin of preference points |
| Reference Letters | At least 3 past supplies of stationery | Preferably government or schools |
| Labour Act Undertaking | Signed template included in bid pack | Must be signed and submitted |
How to structure a winning quotation
Step 1: Lead with compliance
Open your Quotation Letter by referencing the full tender title and G/RFQ/10-129/2025-2026. Confirm your delivery commitment (within 30 days) and state that your bid is valid for 60 days. Ensure all documents are signed and initialled.
Step 2: Be specific with stationery descriptions
Don’t just write “pens” or “paper.” Clearly describe the item—e.g., “A4 photocopy paper, 80gsm, white, 500 sheets per ream”. This avoids ambiguity and reassures evaluators you can deliver exactly what they need.
Step 3: Competitive pricing
Price each item separately, with VAT included. Provide a neat total at the bottom. Avoid conditional discounts—these can make your bid “non-responsive.”
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Step 4: Showcase SME or preference eligibility
If you are a Namibian SME, woman-owned, youth-owned, or manufacturing locally, you may qualify for a margin of preference. Attach your SME certificate, ownership IDs, and shareholding proof to strengthen your case.
Step 5: Strong references
Provide at least three reference letters from past clients where you supplied stationery. Government or NGO references carry more weight than small private jobs.
Frequently Asked Questions
Q: Where do I submit my bid?
A: Room 108, First Floor, Government Office Park, Luther Street (Bid Box).
Q: How long must my bid remain valid?
A: 60 days from the submission deadline.
Q: Is the delivery period negotiable?
A: No. You must deliver within 30 days after the Purchase Order or Letter of Acceptance.
Q: Do I need a bid security?
A: No monetary security is required. Instead, submit a signed Bid Securing Declaration.
Q: What happens if I miss a document?
A: Your bid will be marked as non-responsive and disqualified immediately.
How to register and never miss tenders in Namibia
All Namibian tenders are published on the Government e-Procurement Portal: https://egp1.gov.na/.
Here you can register your company, log in, and monitor open bids daily.
If you’d rather save time, we can handle the paperwork for you:
👉 Tender Application Assistance
Need help registering or updating your company documents? Do it online here:
👉 Business Registration in Namibia
Final Thoughts on REQUEST FOR THE PROCUREMENT OF OFFICE STATIONERY FOR NLAS UNITS – G/RFQ/10-129/2025-2026
This tender is straightforward and perfect for suppliers who already stock office stationery. The biggest challenge is compliance—not pricing. Forgetting one form or missing a signature can instantly eliminate your bid. If you get it right, you stand a strong chance of winning repeat contracts with the Ministry.
The closing date is 19 September 2025 at 10:00. Don’t wait until the last minute—late submissions are automatically rejected. Submit early, double-check all documents, and keep copies for your records.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Namibian tenders come out every day. If you don’t act now, others will seize the opportunities. The chance to grow your business with guaranteed government contracts is right here.
👉 Apply with confidence today: Tender Application Assistance
👉 Check Available Tenders This Month
👉 Or view All Namibian Tenders
SERVICING AND REPAIRING ELECTRIC FENCE
STATIONERY FOR THE NAMIBIAN CHILD DAY – G/IQ/OHRC12-05/2025/2026
Leave a Reply