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SUPPLY AND DELIVERY OF VEHICLE ACCESSORIES FOR DOEIYSAC
Winning government tenders in Namibia is all about being fast, compliant, and reliable. The SUPPLY AND DELIVERY OF VEHICLE ACCESSORIES FOR DOEIYSAC tender is a golden opportunity for suppliers of vehicle spares and accessories to get steady public-sector business.
The official Bid Reference Number is G/RFQ/KRC:DOEIYSAC-03/2025, and the closing date is 17 September 2025 at 10h00. This is a Request for Quotation (RFQ) where only sealed, properly prepared bids will be accepted. The evaluation will be based on the lowest compliant price, so your ability to meet the requirements and submit a clean, professional quotation will be the key to winning.
Why this tender is a big opportunity
This tender focuses on supplying the Directorate of Education, Innovation, Youth, Sports, Arts and Culture (DoEIYSAC) with vehicle accessories. These are not complex engineering works but standard items such as seat covers, batteries, wipers, fire extinguishers, warning triangles, jacks, and other commonly needed accessories.
What makes this tender valuable is that:
- Demand is constant – Government vehicles are used daily, so accessories are consumed and replaced frequently.
- Local suppliers are favored – Under Namibia’s Public Procurement Act, local SMEs and registered suppliers often get preferential treatment if they comply with submission rules.
- SMEs can compete fairly – This RFQ is designed to allow both small and established suppliers to compete. As long as you comply and deliver, you stand a good chance of winning.
This is not just a once-off opportunity. If you perform well, you build credibility and increase your chances of being considered for future supply contracts.
What the buyer wants
Here is a breakdown of the buyer’s needs and requirements:
- Buyer: Directorate of Education, Innovation, Youth, Sports, Arts & Culture (Kunene Regional Council)
- Procurement Method: Request for Sealed Quotations (Goods)
- Bid Reference: G/RFQ/KRC:DOEIYSAC-03/2025
- Closing Date: 17 September 2025, 10:00 (Windhoek time)
- Validity: 60 days from submission deadline
- Delivery Period: Within 30 days after receipt of the Purchase Order or Letter of Acceptance
The tender documents contain a schedule of requirements listing all accessories needed. Each item must be priced individually, with brand names, specifications, and warranties clearly indicated.
Essential compliance documents (G/RFQ/KRC:DOEIYSAC-03/2025)
Submitting a quotation without the required documents will result in automatic disqualification. You must prepare and attach certified copies of the following:
- Company registration certificate
- Good Standing Certificate (Tax)
- Good Standing Certificate (Social Security)
- Affirmative Action Compliance Certificate (or exemption)
- SME Certificate (if applicable)
- Signed Bid Securing Declaration
- Three relevant reference letters (public sector supply preferred)
- Completed and signed Quotation Form
- Completed Price Schedule with VAT-inclusive NAD prices
- Technical compliance sheet confirming brand, model, and warranty
Compliance checklist table (use this to self-audit)
| Requirement | What to attach / do | Namibia-specific tip |
|---|---|---|
| Quotation Letter | Fully completed, signed, dated; initial every page | Any missing signature or initial can disqualify you. |
| Price Schedule | Unit price, quantity, line totals, VAT-inclusive | Always quote in NAD only, no foreign currency. |
| Technical Compliance Sheet | Tick “Comply” or attach catalogues for equivalents | Provide brochures or warranties for proof. |
| Bid Securing Declaration | Signed template from RFQ pack | Double-check signatures and dates match. |
| Company Registration | Certified copy by Namibian Police | Ensure entity name matches your quotation letter. |
| Tax Good Standing | Original or certified valid certificate | Must cover the closing date of 17 Sept 2025. |
| Social Security Good Standing | Original or certified valid certificate | If exempt, attach proof. |
| Affirmative Action Compliance | Certificate or exemption letter | SMEs often overlook this—don’t skip it. |
| SME Certificate (if applicable) | Certified copy | Unlocks preference points under local procurement rules. |
| Reference Letters | At least three, preferably from public entities | Use recent supply jobs as evidence. |
Use this table as a last-minute checklist before sealing your envelope.
How to structure your quotation (G/RFQ/KRC:DOEIYSAC-03/2025)
Follow this proven Namibian-specific structure:
- Cover Page
- Title of the tender: SUPPLY AND DELIVERY OF VEHICLE ACCESSORIES FOR DOEIYSAC.
- Reference: G/RFQ/KRC:DOEIYSAC-03/2025.
- Your company name and contact details.
- Quotation Letter
- Address it formally to the Directorate.
- State delivery within 30 days and bid validity of 60 days.
- Confirm that prices are fixed and VAT-inclusive.
- Price Schedule
- Use the official template.
- Show unit price, quantity, line total, and grand total.
- Quote in Namibian Dollars only.
- Technical Specifications
- Attach catalogues, brochures, and warranty documents.
- Ensure all accessories are genuine or OEM-equivalent.
- Compliance Attachments
- Certificates and reference letters, in order, all properly certified.
- Sealing and Submission
- Place the full quotation in a sealed envelope.
- Label the envelope with the tender title and reference number.
- Submit into the official Bid Box before the deadline.
Common mistakes to avoid
Many bidders lose tenders because of small mistakes. Avoid the following:
- Forgetting to initial all pages.
- Submitting expired certificates.
- Delivering your quotation late.
- Using foreign currency instead of Namibian Dollars.
- Failing to attach catalogues or technical sheets.
- Leaving blanks on the Price Schedule.
Each of these mistakes leads to disqualification, no matter how competitive your price is.
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Tips to increase your chances
Here’s how you can stand out from competitors:
- Stock proof: Attach supplier confirmations that you have stock ready for delivery within 30 days.
- Highlight warranty: Offer at least 12 months’ warranty; longer if possible.
- Show references: Provide strong reference letters from ministries, local authorities, or SOEs.
- SME Advantage: If you are an SME, use your certificate to unlock preference points.
- Delivery Plan: Write a short paragraph explaining how you will deliver on time. Include logistics and transport arrangements.
Where to access this and other tenders
The official platform for all Namibian government tenders is the Government eProcurement Portal:
👉 https://egp1.gov.na/
Tenders are released daily. Check regularly to stay updated and download official bid packs.
If you don’t want to deal with the paperwork and submission stress, we can handle it for you. Our team ensures your documents are compliant, compiled, and submitted correctly. Visit here:
👉 https://www.investinginnamibia.com/tender-application-assistance/
And if your business is not yet registered or lacks compliance certificates, you can get fast and affordable help here:
👉 https://www.investinginnamibia.com/business-registration-in-namibia/
Final thoughts on SUPPLY AND DELIVERY OF VEHICLE ACCESSORIES FOR DOEIYSAC
This tender is designed for businesses that are ready to deliver common but critical vehicle accessories. The closing date is 17 September 2025 at 10h00, and the reference number is G/RFQ/KRC:DOEIYSAC-03/2025.
If you comply perfectly, price fairly, and demonstrate delivery capacity, you can win. Government tenders like this can transform SMEs into long-term suppliers.
Don’t leave money on the table—prepare your documents early, double-check compliance, and submit on time. If you’d rather skip the admin, let us do the work for you:
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Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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