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SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE
If you are in the printing, stationery, or supply business, the SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE tender is a golden door into government supply. Winning tenders in Namibia is about speed, accuracy, and full compliance. With Procurement Reference: G/RFQ/24-62/2025-2026, this request for quotations (RFQ) from the Ministry of Works and Transport is designed for SMEs and suppliers who can deliver quickly and reliably.
In this guide, I’ll show you what the Ministry expects, which documents you must prepare, how to structure your quotation, and how to avoid the small mistakes that disqualify so many bidders. By the end, you’ll have a Namibia-specific step-by-step plan to win this RFQ.
Why this RFQ is a golden opportunity
Government tenders are competitive, but some opportunities are easier to enter than others. The vinyl license disc stickers RFQ is one of them. Here’s why:
- Recurring demand: Vehicle license discs are required every year, for thousands of government vehicles. That means this contract is not a once-off — suppliers who deliver on time are often retained for future needs.
- Straightforward requirements: This is not a complex engineering or construction tender. If you supply printing or stationery, you can deliver on this.
- Short turnaround: The procurement is done through a Request for Sealed Quotations (RFQ), which is much simpler than an Open National Bid. The evaluation is based on compliance and lowest price.
- SME-friendly: Namibia’s Public Procurement Act gives SMEs and local suppliers a preference margin. If you’re SME-certified, you have a better chance of winning.
But remember — missing one compliance certificate or submitting a quotation after the deadline will automatically disqualify you, no matter how competitive your price is.
Key RFQ Details (G/RFQ/24-62/2025-2026)
| Item | Detail |
|---|---|
| RFQ Title | SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE |
| Procurement Ref | G/RFQ/24-62/2025-2026 |
| Buyer | Ministry of Works and Transport (Government Garage) |
| Issued Date | 05 September 2025 |
| Closing Date | 19 September 2025, 10:00 (Windhoek time) |
| Submission | Sealed quotation, delivered to Government Office Park, Windhoek (Procurement Committee Bid Box) |
| Contact | Randolph.Beukes@mwt.gov.na, Tel: 061-2088228 / 0811295551 |
| Procurement Method | Request for Sealed Quotations (Goods) |
| Delivery Period | 30 days after Purchase Order |
| Bid Validity | Minimum of 60 days |
Take note: Deliveries must be made to the Government Garage under the Ministry of Works and Transport. Always ensure your quotation includes delivery to Windhoek, unless otherwise stated.
What the Ministry Wants
The Government Garage is responsible for maintaining and managing government vehicles. Every vehicle needs a valid, clearly visible license disc. The Ministry is asking for:
- Vinyl license disc stickers that are durable and weather-resistant.
- Strong adhesive quality that sticks firmly to windscreens but can be removed cleanly when expired.
- Standard size (fits Namibian license discs).
- High clarity and visibility so that enforcement officers can read the disc easily.
- Optional security features such as tamper-evident backing or watermarking to prevent counterfeiting.
Your quotation should state clearly the specifications of your stickers — material, thickness, adhesive, packaging, and durability. A vague “vinyl stickers” response will not inspire confidence.
Exact Compliance Checklist (G/RFQ/24-62/2025-2026)
If you want your bid to be evaluated, you must include all required compliance documents. Missing one of these will lead to automatic rejection.
- Company Registration Certificate – certified copy by the Namibian Police or Commissioner of Oaths.
- Tax Good Standing Certificate (NAMRA) – original or certified, valid on the closing date.
- Social Security Good Standing Certificate – shows compliance with SSC.
- Affirmative Action Certificate – compliance certificate from the Employment Equity Commission, or proof of exemption if not a relevant employer.
- SME Certificate – if you are SME-registered, attach a certified copy. This unlocks preference points.
- Bid Securing Declaration – signed and dated using the official template. This replaces monetary bid security for small RFQs.
- Quotation Letter – completed and signed, with all pages initialled.
- Specifications & Compliance Sheet – tick “Comply” or provide catalogues for equivalent items.
- Three (3) Reference Letters – signed and on letterheads, showing successful supply of similar goods.
Namibia tip: Always cross-check that your company name matches across all documents. Even a small mismatch (e.g., CC vs. Trading Name) can cause delays.
How to Structure a Winning Quotation (G/RFQ/24-62/2025-2026)
1) Lead with compliance first
Your quotation letter should immediately reference the RFQ title and procurement number (G/RFQ/24-62/2025-2026). Confirm:
- 60-day validity,
- 30-day delivery,
- prices fixed in Namibian Dollars (NAD).
2) Present strong technical details
Don’t just say “vinyl stickers.” Provide catalogues, product sheets, or photos showing quality. Mention:
- Material type (UV-protected vinyl, 80–100 microns).
- Adhesive (clear, removable, non-staining).
- Durability (12 months outdoor life).
- Packaging (100s or 1,000s per box, moisture-protected).
3) Price clearly and competitively
Use a simple table with unit price, quantity, line total, and grand total. Avoid conditions like “prices subject to change,” as this makes your bid non-responsive.
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4) Highlight preference eligibility
If you’re SME-certified, women- or youth-owned, or provide Namibian-manufactured goods, include a Margin of Preference statement with evidence (ID, SME certificate, shareholding, local content details). This can give you up to 10% evaluation advantage.
5) Show delivery readiness
Add a short logistics plan. For example:
- Stock already secured from supplier.
- Delivery truck arrangement to Windhoek.
- Quality check before dispatch.
- Contact person for handover at Government Garage.
This shows evaluators that you won’t fail after award.
Step-by-Step Submission Guide (G/RFQ/24-62/2025-2026)
- Download RFQ pack from https://egp1.gov.na/.
- Complete all templates (quotation letter, bid securing declaration, compliance sheet).
- Compile certificates (Tax, SSC, AA, SME if applicable).
- Attach references and product catalogues.
- Bind or staple neatly, initial all pages.
- Seal the envelope clearly marked with:
- RFQ Title: SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE
- Ref No.: G/RFQ/24-62/2025-2026
- Ministry of Works and Transport, Government Garage Procurement Committee
- Submit before 10:00 on 19 September 2025 at the Bid Box, Government Office Park, Windhoek.
Tip: Don’t wait until the last day. The Bid Box closes exactly at the deadline — late submissions are disqualified.
Pricing Strategy that Wins
Pricing in Namibian RFQs is simple: the lowest responsive bid usually wins. But there are smart ways to strengthen your price offer:
- Include delivery costs in your unit price (Delivered Duty Paid, Windhoek). Ministries dislike “extra transport charges.”
- Offer volume discounts (e.g., price break if order exceeds 50,000 units).
- Show transparency — list VAT clearly.
- Highlight quality-to-cost ratio — attach product certificates proving durability.
Remember: Lowest price is not always the winner. Non-compliant bids get thrown out first, even if cheaper. Focus on compliance + competitive pricing.
How to Never Miss a Tender Again
Namibian tenders are uploaded daily on the Government e-Procurement Portal: https://egp1.gov.na/.
But many SMEs still miss opportunities because:
- They don’t check the portal daily.
- They don’t have updated compliance certificates.
- They submit incomplete or messy documents.
That’s where we come in. At Investing in Namibia, we handle the full tender application process for you:
- Prepare and check all forms.
- Verify compliance documents.
- Submit before deadline.
- Track opportunities for you.
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Final Thoughts on SUPPLY AND DELIVERY OF VINYL LICENSE DISC STICKERS TO GOVERNMENT GARAGE
This tender is one of those rare, low-barrier, high-reward opportunities. The compliance list is straightforward, the buyer is a major government ministry, and the product is a repeat need.
If you can supply vinyl license disc stickers and deliver within 30 days, you should not miss this. The closing date is 19 September 2025 — that’s your deadline.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Act now: prepare your bid, or let us handle it for you. While others hesitate, the winners are those who act first.
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PROCUREMENT FOR THE SUPPLY, DELIVERY AND INSTALLATION OF SOLAR FLOODLIGHT AMTA KATIMA SILO OFFICES
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