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REQUEST TO PURCHASE LIBRARY BOOKS FOR THE FASHION DESIGN SECTION, KATUTURA CAMPUS FOR THE MINISTRY OF EDUCATION.
If you’re looking to win the REQUEST TO PURCHASE LIBRARY BOOKS FOR THE FASHION DESIGN SECTION, KATUTURA CAMPUS FOR THE MINISTRY OF EDUCATION, this step-by-step guide is designed for Namibian suppliers who want to stand out and comply fully. Written from the perspective of a local business consultant, this post will unpack the procurement requirements, highlight compliance documents, and show you how to structure a winning bid.
The Procurement Reference Number is G/RFQ/10-122/2025-2026 — make sure you use it on all your documents.
Why this RFQ matters for Namibian suppliers
This RFQ is a golden opportunity for book suppliers, publishers, and distributors in Namibia. The Ministry of Education is sourcing library books specifically tailored to fashion design for the Katutura Campus.
Education is one of the largest procurement areas in Namibia, and supplying textbooks or learning resources often leads to long-term relationships and repeat contracts. If you position your company well on this tender, you’ll not only make money now but also become a trusted supplier for future academic procurement.
Closing Date: 12 September 2025
Don’t miss the deadline — late submissions will be rejected outright.
Buyer and Procurement Details
- Buyer: Ministry of Education, Innovation, Youth, Sports, Arts and Culture
- Campus: Katutura Campus (Fashion Design Section)
- Procurement Method: Request for Sealed Quotation (Goods)
- Primary Keyword: REQUEST TO PURCHASE LIBRARY BOOKS FOR THE FASHION DESIGN SECTION, KATUTURA CAMPUS FOR THE MINISTRY OF EDUCATION
- Secondary Keyword: G/RFQ/10-122/2025-2026
What the Ministry Wants
The Ministry is asking for library books for fashion design students. These will likely include:
- Pattern making and garment construction
- Fashion illustration and design theory
- Textiles and fabric studies
- Fashion marketing and merchandising
- Modern fashion trends and sustainability
When bidding, make sure to attach publisher catalogues, ISBN numbers, edition details, and clear pricing per book. Academic institutions prefer the latest editions — don’t submit outdated versions.
Compliance Checklist (Self-Audit Before Submission)
Here’s what you’ll need to attach with your bid:
| Requirement | What to Attach | Namibia-Specific Tip |
|---|---|---|
| Quotation Letter | Signed, dated, initialed on every page | Use exact tender title + G/RFQ/10-122/2025-2026 |
| Price Schedule | Detailed per book, ISBN, edition, publisher | Provide delivery-inclusive prices in NAD |
| Specifications | Catalogue or publisher’s official list | Highlight if offering latest editions |
| Bid Securing Declaration | Signed on official template | Ensure no errors; replaces bid security |
| Company Registration | Certified by Namibian Police | Must match company name on bid |
| Tax Good Standing | Certified/Original | Must be valid through closing date |
| Social Security Good Standing | Certified/Original | If exempt, attach proof |
| Affirmative Action Certificate | Or exemption proof | SMEs should not overlook this |
| SME Certificate | If applicable | Unlocks margin of preference points |
| References | At least 3 book supply contracts | Education-related preferred |
Key Dates and Submission Details
| Item | Detail |
|---|---|
| RFQ Title | REQUEST TO PURCHASE LIBRARY BOOKS FOR THE FASHION DESIGN SECTION, KATUTURA CAMPUS FOR THE MINISTRY OF EDUCATION |
| Procurement Ref | G/RFQ/10-122/2025-2026 |
| Closing Date | 12 September 2025 |
| Submission Venue | Bid Box, Government Office Park, Luther Street, Windhoek |
| Validity | 60 days |
| Delivery | 30 days after Purchase Order |
| Contact | Christine.Mudambi@moe.gov.na |
How to Stand Out in This Tender
1. Provide a strong technical dossier
Include book catalogues, ISBNs, edition numbers, and availability confirmations. Ministries prefer suppliers who can show stock readiness or proven distribution agreements with publishers.
2. Offer competitive pricing
Education contracts are awarded on lowest compliant price. Keep your offer lean but realistic, factoring in transport to Katutura Campus.
3. Prove your credibility
Use reference letters from previous library or book supply jobs. If you’ve supplied to other ministries, universities, or schools, this is your chance to shine.
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4. Secure the Margin of Preference
If you qualify as an SME, youth-owned, women-owned, or majority Namibian-owned, attach proof to access up to 10% evaluation advantage.
FAQs
Q: Can I submit partial quotations (only some of the books)?
A: No. For compliance, submit for the full list requested. Partial offers are usually disqualified.
Q: Do I need to import the books?
A: If not locally available, yes. But ensure delivery within the 30-day window post-Purchase Order.
Q: Where do I get the official tender documents?
A: Download them at the Government e-Procurement Portal: https://egp1.gov.na/.
Don’t Miss Out – Let Us Handle It For You
Tenders like this pop up every week on the government portal. If filling out forms, scanning certificates, and couriering bids sounds like a hassle, let us help.
👉 We’ll handle the paperwork and compliance for you: Tender Application Assistance
👉 Looking for other opportunities? Check available tenders this month or explore all tenders in Namibia
👉 Need a company registered for tenders? Get fast online help here: Business Registration in Namibia
Final Thoughts on REQUEST TO PURCHASE LIBRARY BOOKS FOR THE FASHION DESIGN SECTION, KATUTURA CAMPUS FOR THE MINISTRY OF EDUCATION
This tender is a straightforward supply opportunity — perfect for Namibian SMEs in publishing and book distribution. The closing date is 12 September 2025, so urgency is key. Don’t wait until the last minute. Winning here means cash flow, credibility, and future contracts.
Don’t sit out while others cash in — act now, submit your bid, or let us manage the process for you. Opportunities like this are limited and competition is fierce.
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Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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