HIRING OF PLASTIC CHAIRS AND CARPET DURING ANNUAL HERITAGE WEEK

The tender for HIRING OF PLASTIC CHAIRS AND CARPET DURING ANNUAL HERITAGE WEEK is now live under Bid Reference Number G/IQ/OHRC10-36/2025/2026. Issued by the Ohangwena Regional Council (Directorate of Education, Innovation, Youth, Sports, Arts and Culture), this tender is a golden chance for SMEs in the events and equipment rental sector.

The closing date is Monday, 08 September 2025 at 10:00. Submissions after this time will not be considered. If you supply event hire equipment, this is one of the most straightforward contracts you can win—don’t miss it.

Understanding the tender requirements

At its core, this tender is about supplying chairs and carpets for a 5-day cultural event. Here’s the breakdown:

• 200 plastic chairs to be hired for 5 days
• 3 green carpets to be hired for 5 days
• Delivery deadline: within 10 days from the date of order
• Currency: all prices in Namibian dollars (NAD)
• Pricing terms: firm and fixed for the validity period
• Payment terms: within 30 days after invoice, depending on availability of funds
• Offer validity: 30 days from submission deadline

Example scenario:

If you own 250 chairs and 5 carpets in stock, you could allocate 200 chairs and 3 carpets exclusively for this job while keeping extra items for other clients. Because the hire period is short (5 days), your equipment can quickly return to your inventory for re-hire—maximizing your revenue turnover.

Why this tender matters for Namibian suppliers

Many SMEs in Ohangwena, Oshakati, Ondangwa, and nearby towns already rent out event equipment. This tender gives you:

• Guaranteed government payment (within 30 days).
• Low complexity deliverables (no specialized skills required).
• Short contract cycle (5 days hire + 10 days delivery time).

For small businesses, this is the kind of contract that builds credibility. Winning a government tender—even a smaller one—strengthens your track record and makes it easier to secure bigger contracts in the future.

Compliance checklist (documents to include)

Government procurement in Namibia is strict. Even if your price is the lowest, missing a single compliance document can disqualify your bid. For G/IQ/OHRC10-36/2025/2026, attach:

1. Good Standing Certificate from NamRA (Receiver of Revenue).
2. Social Security Certificate of Good Standing or confirmation letter if you have no employees.
3. Affirmative Action Compliance Certificate (if you are a relevant employer).
4. Labour Act Undertaking (Section 138) – standard form included in the tender pack.
5. Proof of Business Registration (CC, Pty Ltd, NGO, Trust, Cooperative, or Sole Proprietor details).
6. Signed Bid Securing Declaration – no cash needed, just the signed form.

Example tip:

If your SSC certificate expired last month, renew it before submitting your quotation. Submitting with an expired certificate = automatic disqualification.

Preparing your pricing quotation

Your quotation should be clear, professional, and transparent. Use a format like this:

Pro tip: Factor in delivery costs to Eenhana and cleaning/maintenance after use. Underquoting transport is one of the top mistakes suppliers make.

Submission process (step-by-step)

1. Collect all compliance documents. Double-check expiry dates.
2. Fill out the RFQ form with tender reference G/IQ/OHRC10-36/2025/2026.
3. Prepare your price schedule in NAD, clearly broken down.
4. Seal the envelope and mark it clearly with: “Quotation – Hiring of Plastic Chairs and Carpet During Annual Heritage Week (G/IQ/OHRC10-36/2025/2026)”
5. Submit to: Directorate of Education, IYSA&C, Private Bag 88005, Eenhana.
6. Deadline: Monday, 08 September 2025 at 10:00. Late bids are not opened.
7. Contacts for enquiries: Ms. Elizabeth Shivolo or Ms. Josefina Ndahepele at +264 65 290 224 / 290 326.

Managing risks before submission

• Stock confirmation: Ensure you have 200 chairs and 3 carpets available.
• Transport backup: Arrange a secondary vehicle in case your primary truck fails.
• Inspection readiness: Government may check your items at delivery—make sure they are clean, sturdy, and uniform.
• PO acceptance: When awarded, respond to the purchase order within 3 days and deliver within 10 days.

Example of how to stand out

Many suppliers will just submit the bare minimum. To gain an edge:

• Offer value-added services like free setup/teardown, or an on-site supervisor.
• Highlight your reliability—if you have previously delivered to regional councils, mention it.
• Submit early—last-minute submissions risk disqualification due to delays.

If you don’t have time to do this yourself…

If you’re reading this and thinking, “This sounds like a great opportunity, but I don’t have the time or experience to handle all this tender paperwork myself”—I completely understand.

That’s where my team comes in:

📍 We only work with registered businesses
📍 Free initial consultation to assess your readiness
📍 We prepare the compliance documents, compile your quotation, and submit it for you
📍 Fast, professional, and confidential service

👉 Get started here: Tender Application Assistance

Final thoughts on HIRING OF PLASTIC CHAIRS AND CARPET DURING ANNUAL HERITAGE WEEK (G/IQ/OHRC10-36/2025/2026)

This tender is quick, clear, and profitable for small businesses in the North. With only 200 chairs and 3 carpets required, it’s an easy-to-meet demand. But the timeline is unforgiving: submissions close on 08 September 2025 at 10:00.

Don’t let this slip through your hands while competitors act faster. Government tenders are released every day on the Namibia eProcurement portal—and if you’re not submitting, you’re missing out on contracts that could grow your business.

👉 See available tenders this month
👉 Need help? We’ll handle the paperwork for you

Move now—opportunities like this are first-come, first-served.

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