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Procurement of Furniture for Peace Corps Volunteer
If you’re looking to secure the Procurement of Furniture for Peace Corps Volunteer, here’s your Namibia-focused, consultant-style guide. Written with local suppliers in mind, this post shows you exactly what’s required, how to stay compliant, and how to position your bid for success. (Procurement Ref: G/RFQ-||KRC-04/2025/2026)
Why this RFQ matters for Namibian businesses
For furniture suppliers in Namibia, this RFQ is a quick-turnaround opportunity. The ||Kharas Regional Council needs a full set of home basics for a Peace Corps Volunteer, ranging from beds and desks to fridges. Because it’s a Request for Sealed Quotations (Goods), the winner will be the lowest-priced compliant supplier. That means speed, documentation, and clean paperwork are your winning factors.
Key details at a glance
| Item | Requirement |
|---|---|
| Procurement Title | Procurement of Furniture for Peace Corps Volunteer |
| Reference Number | G/RFQ||KRC-04/2025/2026 |
| Closing Date & Time | 13 October 2025, 11:00 (Keetmanshoop time) |
| Submission | Quotation/Bid Box, |
| Validity | 90 days |
| Delivery Period | Within 2 weeks after Purchase Order/Letter of Acceptance |
| Currency | Namibia Dollars (NAD) |
| Evaluation Method | Lowest evaluated responsive quotation |
What the buyer wants
The tender requires suppliers to deliver the following furniture and appliances:
- 3/4 Bed with mattress
- Desk with chair (colour: Oak or Beige)
- 2-plate stove with 24L mini oven
- Fridge 170L (colour: Grey or White)
- Small wardrobe (colour: Oak or Beige)
Suppliers may provide equivalent items but must attach catalogues, brochures, or product specifications.
Exact compliance checklist
To avoid disqualification, you must attach the following documents when submitting your sealed quotation:
- Valid Good Standing Certificate from Receiver of Revenue (Tax).
- Valid Social Security Good Standing or confirmation letter if no employees.
- Valid Affirmative Action Compliance Certificate, exemption, or proof of “not a relevant employer.”
- Written Undertaking in terms of the Labour Act, section 138.
- Valid Business Registration Certificate (CC/PTY/Co-op/Trust/JV).
- Signed Bid Securing Declaration.
- Fully completed Quotation Letter, Price Schedule, and Compliance Sheet.
Pro tip: Initial every page and ensure names match across documents. Missing one document = automatic rejection.
How to submit correctly
- Prepare your file: Quotation Letter, Price Schedule, Compliance Sheet, all certificates, and Bid Securing Declaration.
- Seal one envelope: Label it with “Procurement of Furniture for Peace Corps Volunteer – Ref G/RFQ-||KRC-04/2025/2026”. Write your company details on the back.
- Deposit before 11:00 on 13 Oct 2025 at the Quotation/Bid Box, ||Kharas Regional Council, Keetmanshoop.
- No email submissions – only physical sealed envelopes are accepted.
Evaluation & award
- Only responsive and compliant bids are evaluated.
- Award is based on lowest total evaluated cost per item (they may split by item).
- Delivery must be within 2 weeks. Late delivery can attract penalties (1% per day, capped at 10%).
Frequently asked questions
Q: Where do I submit my bid?
A: In the Bid Box at ||Kharas Regional Council, Wheeler Street, Keetmanshoop.
Q: Can I send my quotation via email?
A: No. Only sealed physical submissions are accepted.
Q: How long must my bid be valid?
A: 90 days from the closing date.
Q: What’s the delivery period?
A: 14 days after Purchase Order/Letter of Acceptance.
Where to find more tenders in Namibia
Government tenders are released daily on the official e-procurement system: egp1.gov.na
If you’d prefer us to handle the admin, compliance, and submission while you focus on running your business, use our Tender Application Assistance service: Click here.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
For business registration and compliance add-ons, we can assist online via Investing in Namibia – Business Registration.
You can also check this month’s available tenders to see which ones you qualify for.
Final Thoughts on Procurement of Furniture for Peace Corps Volunteer
This RFQ is a low-value but high-speed opportunity—perfect for SMEs in the furnishing and appliance supply sector. The deadline is strict: 13 October 2025, 11:00. If you miss it, your competitors will take the contract.
Namibian businesses that keep a ready compliance pack (Tax, SSC, AA, Labour Undertaking, Bid Securing Declaration) can submit within days and capture contracts like this effortlessly. Don’t wait until the last day—couriers can delay, and Bid Boxes close sharp.
Act now: download the documents, prepare your pack, and if you want a done-for-you application service, we’re here to handle it: Tender Application Assistance.
Don’t just watch award notices go to others. Move now and secure this RFQ for your company.
PROCUREMENT FOR THE SUPPLY, DELIVERY AND INSTALLATION OF SOLAR FLOODLIGHT AMTA KATIMA SILO OFFICES
SERVICING AND REPAIRING WASHING MACHINE
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PROCURING OF BASIC TRAINING ON FIRE FIGHTER
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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