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Supply and Delivery of Horse Grass and Supplements – Game Products Trust Fund (GPTF)
If you’re aiming to win the Supply and Delivery of Horse Grass and Supplements tender for the Game Products Trust Fund (GPTF), here’s your Namibia-specific, step-by-step guide. Written from the perspective of a local business consultant, this breakdown shows you exactly how to comply, impress, and win.
Procurement Ref: G/RFQ/GPTF-48/2025/2026
Why this tender is a big opportunity
For Namibian suppliers of grass bales and animal feed supplements, this RFQ is straightforward but high-stakes. GPTF is a government-managed fund, meaning the payment terms are secure, but the compliance bar is strict. Miss one form, signature, or deadline, and your bid will be thrown out—no matter how competitive your price is.
Closing Date & Time: 23 September 2025 at 10:30 AM
Submission Address: Bid Box, Erf 7574, Haus Schenk, Eugene Marais Street, Windhoek
Delivery Period: Within 7 days of purchase order
Validity: 60 days minimum
What GPTF wants (G/RFQ/GPTF-48/2025/2026)
Buyer: Game Products Trust Fund (Ministry of Environment, Forestry and Tourism)
Procurement Method: Request for Quotation (Goods)
Items to Supply
- Grass Bales (690 bags)
- VM Equi Master Endurance Muesli 40kg (100 bags)
Key Terms:
- Delivery within 7 days after purchase order (strict).
- Payment within 30 days of delivery (late payment penalties apply—GPTF pays interest if they delay).
- Late delivery penalties: 5% of contract value per day (extremely punitive).
Mandatory Compliance Checklist
Here’s your self-audit list. Every missing or incorrect item = instant disqualification.
| Requirement | What to Attach / Do | Namibia Tip |
|---|---|---|
| Quotation Letter | Fill in, sign, stamp, initial every page | Double-check all blanks—errors kill bids |
| Bid Securing Declaration | Signed & sealed | Ensure the correct Ref No. is used |
| Labour Undertaking | Signed template | Affix company seal |
| List of Goods & Price Schedule | Unit prices in NAD, signed & dated | Promise 7-day delivery—no excuses |
| Specifications & Compliance Sheet | Mark “Comply” for each item | Attach product brochures/catalogues |
| Company Registration | Certified copy | Police-certified copy is acceptable |
| Tax Good Standing | Original/certified | Must be valid at closing date |
| Social Security Good Standing | Original/certified | If exempt, attach proof |
| Affirmative Action Certificate | Or exemption / not relevant employer proof | SMEs often forget this—don’t |
| Founding Statement | Certified copy | Proves your business scope |
| Margin of Preference Evidence | SME certificate, ID copies, ownership declaration | Earn evaluation discounts |
How to structure a winning quotation (G/RFQ/GPTF-48/2025/2026)
Step 1: Lead with compliance
Open your letter with the RFQ title and G/RFQ/GPTF-48/2025/2026. Confirm 7-day delivery, 60-day validity, and that all prices are fixed in Namibian Dollars.
Step 2: Nail the technical specs
For the VM Equi Master Endurance Muesli, attach manufacturer data sheets. For grass bales, specify size, bale weight, and quality. Mark Comply on the Specifications Sheet.
Step 3: Price cleanly
Your schedule must show: unit price, total line amount, and grand total in NAD. No forex clauses unless unavoidable.
Step 4: Claim your Margin of Preference
- Youth/PDP-owned: 2% discount on evaluated price
- Women-owned, SME, or >50% Namibian staff: 1% discount
Submit proof (IDs, SME certificate, shareholding breakdown).
Step 5: References & assurance
Attach catalogues/photos of similar supplies delivered before. If you’ve delivered animal feed to farms, NGOs, or other ministries, get reference letters signed and on letterhead.
Evaluation process
Your bid goes through four gates. Fail one, and you’re out.
Stop Waiting on Stagnant Markets.
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- Administrative Compliance – Did you attach and sign everything?
- Eligibility – Are your certificates valid?
- Technical Compliance – Did you state “Comply” and attach proof?
- Financial Evaluation – Only the lowest responsive bid wins, but Margins of Preference may tip the scales.
Quick FAQs (G/RFQ/GPTF-48/2025/2026)
Q: Can I submit via email?
A: No. Only sealed physical submissions are accepted.
Q: Can I deliver later than 7 days?
A: Not advisable. Late delivery = 5% penalty per day.
Q: What’s the currency?
A: Namibian Dollars (NAD) only.
How to never miss tenders like this
All Namibian public tenders are posted daily on the official Government eProcurement Portal.
👉 If you want us to prepare your tender application pack, check everything for compliance, and even handle submission—book us here: Tender Application Assistance.
👉 Looking for a full list of available tenders this month? Browse here or all Namibian tenders.
👉 Need help with business registration or tender-compliance certificates? Fast-track with us: Business Registration in Namibia.
If this feels overwhelming
If you’re thinking, “This is great, but I don’t have time for all this paperwork,” that’s exactly why we exist.
📍 We only work with registered businesses
📍 Free initial consultation—assess your readiness
📍 Fast, confidential, and professional service
We’ll:
- Register your business if needed
- Secure your tax, social security, and Affirmative Action certificates
- Compile your tender documents
- Deliver a compliant bid pack ready for submission
Click here to get started: Tender Application Assistance
Final Thoughts on Supply and Delivery of Horse Grass and Supplements
This tender is a golden opportunity—fast-moving, with guaranteed government payment. But the deadline is 23 September 2025 at 10:30 AM. You cannot afford mistakes or late submission. Competitors are already lining up their bids.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
If you wait, you’ll be reading award notices with someone else’s name on them. Move now—assemble your compliance pack, or let us handle it for you while you focus on running your business.
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