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REQUEST FOR SEALED QUOTATION CONSTRUCTION OF INTERLOCKED PAVED ROAD AT ARIAMSVLEI SETTLEMENT, ||KHARAS REGION
If you’re aiming to win the REQUEST FOR SEALED QUOTATION (RFQ) for the Construction of Interlocked Paved Road at Ariamsvlei Settlement, ||Kharas Region, here’s your Namibia-specific guide written from the perspective of a local business consultant. This is a detailed, step-by-step playbook that expands every section—covering compliance, pricing, technical planning, and preferences—so that you can prepare a bid that not only qualifies but stands out.
(Procurement Ref: W/RFQ/||KRC-01/2025/2026)
Why this RFQ is a big opportunity
This tender is a works contract inviting Namibian-registered construction companies to deliver a paved road at Ariamsvlei Settlement in the ||Kharas Region. The scope of work involves constructing interlocked paving blocks for road infrastructure, with an expected project completion time of 90 calendar days (3 months) after receiving the Purchase Order.
For local SMEs and regional contractors, this RFQ is a strategic opportunity:
- Exclusive to Namibian contractors: Proof of residence in ||Kharas Region is required, giving local firms an edge.
- Short completion period: A 90-day programme favours agile SMEs that can mobilise quickly.
- Margins of Preference: Up to 10% cumulative preferences for SMEs, women, youth, disadvantaged persons, environmental protection, and Namibian citizen services.
- Portfolio growth: Winning a public works contract strengthens your record for larger tenders in Namibia.
Closing Date & Time: Wednesday, 15 October 2025, at 11:00 AM
Submission Venue: Bid Box, ||Kharas Regional Council Offices, Private Bag 2148, Keetmanshoop.
Validity Period: 180 calendar days from submission deadline.
Completion Period: 90 calendar days from Purchase Order.
What the buyer wants
- Buyer: ||Kharas Regional Council
- Procurement Method: Request for Sealed Quotations (Works)
- Primary Keyword: CONSTRUCTION OF INTERLOCKED PAVED ROAD AT ARIAMSVLEI SETTLEMENT, ||KHARAS REGION
- Secondary Keyword: W/RFQ/||KRC-01/2025/2026
The buyer expects contractors to provide all-inclusive quotations in Namibian Dollars (NAD), covering:
- Labour, materials, plant, and equipment
- Overheads, duties, and profits
- Any incidental works
Eligibility & Compliance Checklist (W/RFQ/||KRC-01/2025/2026)
Your quotation will be rejected outright if any of these items are missing. Use this as a self-audit tool before submission.
| Requirement | What to Attach/Do | Namibia Tip |
|---|---|---|
| Quotation Letter | Complete Section II, sign, date, and initial all pages | A mismatch between signatures and initials = disqualification |
| Priced Activity Schedule | Fill in Section IV with unit rates and totals | Include all costs (labour, materials, duties, plant, profit) |
| Specifications & Compliance Sheet | Tick “Comply” for each requirement | Avoid vague answers—mark “Comply” unless you attach a superior equivalent |
| Bid Securing Declaration | On company letterhead | Must be signed—this replaces monetary bid security |
| Company Registration | Certified copy of founding statement | Ensure “construction/building” is listed as the principal business |
| Good Standing Tax Certificate | Original or certified copy | Validity must cover the 15 October 2025 deadline |
| Social Security Good Standing | Original or certified copy | Exemption proof acceptable |
| Affirmative Action Certificate | Compliance certificate or exemption | If “not a relevant employer,” attach official proof |
| Proof of Residence ( | Kharas Region) | |
| Shareholder IDs | Certified ID copies of all shareholders | Names must align with founding statement |
| Wage Compliance Undertaking | Signed declaration to comply with Government Gazette No. 218 of 2024 | Attach the official form included in the RFQ pack |
| Fully Completed Bid | Initial all pages, sign, and affix company seal | Many SMEs lose here—check thoroughly |
How to Structure a Winning Quotation
Step 1: Lead with Compliance
Start your Quotation Letter with the RFQ title and reference number (W/RFQ/||KRC-01/2025/2026). State clearly:
- “We confirm our quotation is valid for 180 days.”
- “We undertake to complete works within 90 days.”
- “Our prices are fixed in NAD and cover all required costs.”
This shows the evaluators that you fully read and understood the RFQ.
Step 2: Present a Strong Technical Proposal
Attach a construction methodology and programme covering:
- Mobilisation and site establishment
- Subgrade preparation and compaction
- Base preparation with bedding sand
- Interlock block laying (pattern, edge restraints)
- Compaction and jointing
- Testing and quality control
- Site demobilisation and reinstatement
Support this with:
- Equipment/plant list (e.g., compactor, water truck, hand tools)
- Key personnel CVs (foreman, site supervisor)
- Reference letters for similar road/paving projects
Step 3: Competitive Pricing
Your Priced Activity Schedule must include:
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- Materials: paving blocks, kerbs, bedding sand, base gravel
- Labour: masons, labourers, supervisors
- Plant & equipment hire rates
- Testing/quality assurance
- Overheads and profit margin
Tip: Evaluation will only consider compliant bids within ±10% of the Engineer’s Estimate.
Step 4: Leverage Preference Margins
The Public Procurement Act allows up to 10% cumulative preference margins:
- SME: 1%
- Women-owned: 1%
- Youth-owned: 2%
- Previously Disadvantaged Persons (PDP): 2%
- Environmental protection: 1%
- Namibian citizen services: 3%
Attach proof for each category (SME certificate, ID copies, founding statement, environmental policy, etc.).
Step 5: Delivery & Logistics Plan
Since completion is strictly 90 days, add a timeline or Gantt chart showing:
- Week 1–2: Mobilisation, site clearance
- Week 3–6: Base preparation, bedding sand
- Week 7–10: Paver installation, kerbing
- Week 11–12: Testing, finishing, demobilisation
This assures evaluators you can meet deadlines.
Frequently Asked Questions (W/RFQ/||KRC-01/2025/2026)
Q: Where must I submit my quotation?
A: Bid Box, ||Kharas Regional Council Offices, Private Bag 2148, Keetmanshoop.
Q: Can I email or fax my bid?
A: No. Only sealed hard-copy submissions are accepted.
Q: What happens if I forget one document?
A: Your bid will be disqualified. Compliance is non-negotiable.
Q: How is the winner chosen?
A: By lowest evaluated price, provided the bid is responsive and within ±10% of the Engineer’s Estimate.
Q: Is there a site meeting?
A: No, this RFQ does not require a pre-bid site meeting.
How to Access Namibian Tenders
All tenders are published on the Government’s e-Procurement Portal: https://egp1.gov.na/.
If you want a done-for-you service—from document preparation, compliance checks, to final submission—our consultancy can help. We’ll manage the paperwork while you focus on operations. Click here: Tender Application Assistance.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Final Thoughts on the Construction of Interlocked Paved Road at Ariamsvlei Settlement (W/RFQ/||KRC-01/2025/2026)
This tender is a golden chance for contractors in ||Kharas Region to win a public works contract that is manageable in scope, short in duration, and highly competitive. The closing date is 15 October 2025 at 11:00 AM—miss it, and you miss out.
Your competitors are already assembling their bids. If you delay, you risk being outpaced. Act today: prepare a compliant, competitive, and preference-maximising quotation for W/RFQ/||KRC-01/2025/2026.
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