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CAR WASH SERVICES FOR MIME FOR ALL FOURTEEN (14) REGIONS
If you’re aiming to win the CAR WASH SERVICES FOR MIME FOR ALL FOURTEEN (14) REGIONS for 36 months, this guide is your step-by-step playbook. Written from the perspective of a Namibian business consultant who has helped many SMEs secure public contracts, this breakdown will show you how to meet every compliance requirement, structure your quotation, and position your company as the winning bidder.
Procurement Reference: NCS/RFQ/15-05/25/26
Why this RFQ is a big opportunity (and how to seize it)
This tender is not a once-off short contract — it’s a 36-month, nationwide framework agreement with the Ministry of Mines and Energy. That means:
- Recurring income for three years: If you win, your business will have guaranteed monthly work washing and cleaning government vehicles.
- 14-region coverage: Unlike small, localised tenders, this one requires presence or partnerships in every region. It’s a perfect chance for SMEs that want to expand their footprint.
- High fleet turnover: Government ministries own hundreds of vehicles, from sedans and pickups to SUVs and minibuses. This is steady demand that can transform a small car wash into a medium-sized enterprise.
Closing Date: 17 September 2025 at 10:00
Submission Venue: Ministry of Mines and Energy, Procurement Management Unit, Head Office, 6 Aviation Road, Windhoek
What the buyer wants (decoded)
The Ministry of Mines and Energy (MIME) is procuring Car Wash and Upholstery Cleaning Services for its fleet. The services include:
- Exterior washing: pressure washing, waxing, rim cleaning.
- Interior detailing: vacuuming, dashboard cleaning, wiping panels.
- Upholstery shampoo/extraction: removing stains, ensuring hygiene.
- Flexible service options: some jobs may require on-site service at depots, others at car wash facilities.
Duration: 36 months (3 years).
Scope: Vehicles in all 14 regions of Namibia.
Important note: MIME will prioritise bidders who demonstrate nationwide capacity, either through their own branches, mobile units, or partnerships with regional service providers.
Compliance checklist (step-by-step)
Here’s exactly what you need to include to stay compliant:
| Requirement | What to attach/do | Namibia-specific advice |
|---|---|---|
| Quotation Letter | Signed, dated, initial every page | Use official company letterhead, mention NCS/RFQ/15-05/25/26 |
| Bid Securing Declaration | Complete template provided | Double-check signatures; small errors cause disqualification |
| Company Registration | Certified by Namibian Police | Name must match Quotation Letter |
| Tax Good Standing | Certified or original | Ensure valid beyond 17 September 2025 |
| Social Security Good Standing | Certified or original | If exempt, attach exemption |
| Affirmative Action Certificate | Or exemption letter | If not a “relevant employer,” state so in writing |
| SME Certificate (if applicable) | Certified copy | Unlocks preference margin points |
| References | At least 3 letters for similar contracts | Use government/parastatal letters if available |
| Price Schedule | Per vehicle type/service | State in NAD, fixed rates only |
| Labour Undertaking | Signed Labour Act form | Shows compliance with Namibian labour laws |
Tip: Many SMEs lose tenders not because of pricing, but because they omit one compliance document. Treat the checklist as your “passport” to evaluation.
Key dates and submission details
| Item | Detail |
|---|---|
| Tender Title | Car Wash and Upholstery Cleaning Services for MIME Fleet (36 months) |
| Reference | NCS/RFQ/15-05/25/26 |
| Closing Date | 17 September 2025 at 10:00 |
| Submission Venue | PMU, Ministry of Mines and Energy, 6 Aviation Road, Windhoek |
| Bid Validity | 60 days |
| Contract Period | 36 months |
| Queries | ProcurementManagement@mime.gov.na / +264 61 284 8111 |
How to structure a winning quotation (NCS/RFQ/15-05/25/26)
1. Lead with compliance
Your cover letter should clearly state:
- Tender title + reference number.
- 36-month commitment.
- 60-day bid validity.
- Fixed prices in NAD.
Example opening line:
“We, [Company Name], hereby submit our quotation for Car Wash and Upholstery Cleaning Services for the Ministry of Mines and Energy (Procurement Ref: NCS/RFQ/15-05/25/26), valid for 60 days and covering all 14 regions of Namibia for a period of 36 months.”
2. Prove regional coverage
MIME wants reassurance that you can handle all 14 regions. You don’t need to own branches everywhere, but you must prove access.
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Options:
- Partner with existing car washes in smaller towns.
- Create mobile units with portable washers and generators.
- Provide a regional operations map showing locations, contact persons, and turnaround times.
Example:
“In the Zambezi Region, our mobile team based in Katima Mulilo will deliver same-day wash and upholstery services. In Erongo, we have a permanent facility in Walvis Bay with capacity for 20 vehicles per day.”
3. Pricing strategy
Don’t just give one figure. Provide a structured table like this:
| Vehicle Type | Exterior Wash | Interior Clean | Upholstery Shampoo | Full Service (Bundle) |
|---|---|---|---|---|
| Sedan/Bakkie | N$XXX | N$XXX | N$XXX | N$XXX |
| SUV/4×4 | N$XXX | N$XXX | N$XXX | N$XXX |
| Minibus | N$XXX | N$XXX | N$XXX | N$XXX |
Pro tip: Offer bulk discounts for monthly packages (e.g., 30+ vehicles per region). Evaluators like seeing cost-effectiveness.
4. Quality assurance (don’t skip this)
MIME cares about durability and hygiene. In your technical proposal, include:
- Eco-friendly cleaning products (appeals to government’s sustainability policies).
- Hot water/steam cleaning for upholstery.
- Before-and-after checklists signed by drivers.
- Service guarantee: e.g., “stains re-cleaned free within 72 hours.”
5. Build credibility with references
Strong reference letters should include:
- Organisation name.
- Services provided (car wash/upholstery).
- Duration of contract.
- Performance comments (on-time, quality, reliable).
Example:
“This letter serves to confirm that [Company Name] provided upholstery and car wash services for our fleet of 50 vehicles between 2022 and 2024. They delivered on time, maintained high-quality standards, and responded promptly to urgent requests.”
Frequently Asked Questions (with examples)
Q: Do I need branches in all 14 regions?
A: No, but you must show capacity. Example: subcontract in Karas, mobile unit in Kunene, permanent site in Windhoek.
Q: Is there a bid security fee?
A: No, but you must submit a Bid Securing Declaration.
Q: What if my SME is not registered for Affirmative Action?
A: Attach an exemption or proof that you’re “not a relevant employer.”
Q: How do I improve my chances?
A: Focus on compliance, pricing clarity, and proof of capacity in every region.
How to stay updated on Namibian tenders (NCS/RFQ/15-05/25/26)
All tenders are listed on the Government eProcurement Portal: https://egp1.gov.na/.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
If you don’t have time to chase paperwork and deadlines, we can do it for you: Tender Application Assistance.
Need fast-tracked business registration or compliance? Use: Business Registration in Namibia.
If this feels overwhelming (done-for-you option)
If you’re thinking, “This sounds like a golden opportunity, but I don’t have the time or expertise to handle all this paperwork myself” — that’s exactly why we exist.
We help Namibian businesses by:
📍 Preparing and compiling all tender documents
📍 Checking compliance against regulations
📍 Drafting professional quotations and price schedules
📍 Submitting on time
Click here: Tender Application Assistance — and let us handle the stress while you focus on running your business.
Final Thoughts on CAR WASH SERVICES FOR MIME FOR ALL FOURTEEN (14) REGIONS (NCS/RFQ/15-05/25/26)
This is not just another tender. It’s a three-year income stream that could position your business as a leading car wash and upholstery service provider in Namibia. If you fail to act now, someone else will secure this contract and enjoy 36 months of guaranteed revenue.
Closing Date: 17 September 2025 at 10:00 sharp.
Reference: NCS/RFQ/15-05/25/26.
Don’t miss out — prepare properly, submit early, and claim your place as a government service provider.
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Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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