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PROCUREMENT OF WORKS FOR THE SUPPLY, DELIVERY AND PAINTING OF AMTA KATIMA MULILO WAREHOUSE FLOOR
The PROCUREMENT OF WORKS FOR THE SUPPLY, DELIVERY AND PAINTING OF AMTA KATIMA MULILO WAREHOUSE FLOOR tender is a key opportunity for contractors in the construction and maintenance space. Winning government tenders in Namibia requires precision, compliance, and a strong presentation of value. This post expands each section to give you a comprehensive, ready-to-use playbook on how to prepare and submit a winning bid.
Why this tender matters
The Agricultural Marketing and Trade Agency (AMTA) is central to Namibia’s agricultural supply chain. Its warehouses serve as hubs for storage, distribution, and food security operations. Winning this tender offers:
- Visibility and credibility – Government works at a national-level facility like AMTA Katima Mulilo can become a reference point for future contracts.
- Revenue stability – Works contracts are often paid promptly after satisfactory completion, giving your business steady cash flow.
- Future opportunities – Contractors who deliver high-quality results for AMTA are better positioned for similar contracts across Namibia.
For SMEs in the works sector, this tender is more than just painting a floor—it’s about entering the procurement ecosystem strategically.
Tender at a glance (W/RFQ/AMTA-02/2025)
Here are the basic details every bidder must understand and include in their quotation:
| Item | Detail |
|---|---|
| Title | PROCUREMENT OF WORKS FOR THE SUPPLY, DELIVERY AND PAINTING OF AMTA KATIMA MULILO WAREHOUSE FLOOR |
| Method | Request for Sealed Quotations (Works) |
| Validity | 60 days (your quotation must be valid for this period) |
| Delivery | 30 days after Purchase Order (ensure your programme aligns with this timeframe) |
| Submission | Sealed envelope submitted into the designated bid box before the deadline |
| Reference No. | W/RFQ/AMTA-02/2025 |
| Closing Date | As stated in the official RFQ (double-check the deadline and submit early) |
Missing or mislabeling any of these details can result in disqualification.
What the buyer requires (W/RFQ/AMTA-02/2025)
This tender is not just about paint—it’s about delivering a professional, durable solution for AMTA’s Katima Mulilo warehouse. The scope includes:
- Floor preparation
- Repair cracks, level uneven areas, and clean the surface.
- Remove dust, oils, or contaminants that might prevent paint adhesion.
- Supply of industrial coating
- Deliver epoxy or polyurethane-based floor paint.
- Ensure non-slip, durable, and easy-to-clean finish.
- Application and painting
- Apply primers and multiple coats according to specifications.
- Monitor curing times carefully, especially in humid Zambezi Region conditions.
- Timely delivery
- Complete the project within 30 days after the Purchase Order.
- Submit a realistic work programme with your bid.
Compliance checklist (attach all these!)
According to the Public Procurement Act (2015) and procurement guidelines, your quotation must include the following:
| Requirement | What to Submit | Namibia Tip |
|---|---|---|
| Quotation Letter | Signed, dated, and initialed on all pages | Use exact tender title and reference number |
| Bid Securing Declaration | Signed template included in RFQ | Double-check for signatures; no errors allowed |
| Work Plan & Method Statement | Timeline (Gantt chart) + description of tasks | Include floor preparation, painting, curing, safety |
| Price Schedule (BOQ) | Signed, itemized, and in NAD | Separate labour, materials, delivery, and contingency |
| Company Registration | Certified copy | Ensure the company name matches all documents |
| Tax Good Standing | Current NAMRA certificate | Must cover closing date |
| Social Security Certificate | Certified copy or exemption | Many bidders forget this—don’t! |
| Affirmative Action | Compliance certificate/exemption | Attach proof even if you’re a small entity |
| References | At least 2–3 from similar projects | Best if from government/public sector |
| Margin of Preference Documents | SME certificate, IDs, ownership proof | Can unlock up to 10% preference |
Failure to attach even one of these documents will likely disqualify your bid.
How to structure your winning bid (W/RFQ/AMTA-02/2025)
1. Lead with compliance
Your Quotation Letter is your first impression. It must:
- Reference the full tender title and Bid Reference Number.
- Confirm bid validity (60 days) and delivery (30 days).
- State clearly that your prices are fixed in Namibian Dollars (NAD).
2. Show technical expertise
Your method statement should demonstrate your technical capacity:
- Step-by-step surface preparation (grinding, cleaning, crack repair).
- Primer application and layering of floor coating.
- Health and Safety measures (PPE, spill control, ventilation).
- Final inspection and handover procedures.
3. Provide a clear work programme
Submit a simple Gantt chart covering 30 days:
- Day 1–5: Mobilization, surface preparation.
- Day 6–10: Primer and first coat.
- Day 11–20: Curing period and quality checks.
- Day 21–25: Second coat application.
- Day 26–30: Final curing, site clean-up, and handover.
4. Price transparently
Break down your costs into:
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- Labour (skilled and unskilled workers).
- Materials (paint type, quantity, tools).
- Transport (to Katima Mulilo).
- Contingency (5–10% for unexpected repairs).
A clear BOQ shows professionalism and reduces evaluator doubts.
5. Provide references that matter
Include 2–3 completion certificates or letters from past clients showing:
- Type of works (floor painting, warehouse upgrades).
- Value of contract.
- Duration and successful completion.
This reassures evaluators of your track record.
Common pitfalls that disqualify bidders
Many contractors lose tenders for simple mistakes. Avoid these:
- Missing initials on one or more pages.
- Submitting expired or uncertified compliance certificates.
- Forgetting the Bid Securing Declaration.
- Offering unrealistic delivery timelines (e.g., 7 days for a 30-day job).
- Providing generic, copy-paste method statements.
Double-check your bid against the RFQ requirements before submission.
Where to access and submit
- Tender Documents: Namibia Government e-Procurement Portal
- Submission: Usually requires a sealed envelope with the tender title, reference number (W/RFQ/AMTA-02/2025), and closing date clearly written. Deliver it to the designated bid box before the deadline. Late bids are not opened.
Pro tip – margin of preference
Namibia’s procurement law allows for margins of preference in evaluation. You can gain extra evaluation points if you prove:
- Your business is an SME (SME certificate).
- You’re Namibian-owned (IDs, founding statement).
- You’re women or youth-owned.
- You manufacture or supply local goods.
Prepare a one-page dossier with your proof so the evaluators can award you these points easily.
Final Thoughts on PROCUREMENT OF WORKS FOR THE SUPPLY, DELIVERY AND PAINTING OF AMTA KATIMA MULILO WAREHOUSE FLOOR (W/RFQ/AMTA-02/2025)
This tender is a straightforward, high-visibility works contract. If you submit a fully compliant bid with a solid method statement, realistic pricing, and all required certificates, you stand an excellent chance of winning.
But remember: the closing date is strict. Every day you delay, competitors are compiling their documents and preparing neat submissions. Don’t wait until the last minute.
If you want professional support, let us prepare your documents and handle the submission while you focus on running your business. Click here for assistance: Tender Application Assistance.
Need to register or update compliance? Fast-track your registration here: Business Registration Namibia.
This is your chance to secure a profitable, reputable government works contract in Namibia—act now before the opportunity closes.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
PROVISION FOR ANTIVIRUS SOFTWARE LICENCE
PRUNING OF TREES AND CLEANING OF OFFICE WINDOWS AND DOORS
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