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REQUEST TO PURCHASE INDUSTRIAL SEWING MACHINES, INDUSTRIAL STEAM IRONS AND PARTS FOR FASHION DESIGN SECTION, KATUTURA CAMPUS
If you are aiming to win the Request to Purchase Industrial Sewing Machines, Industrial Steam Irons and Parts for Fashion Design Section, Katutura Campus, here’s your Namibia-specific, step-by-step playbook — written in the voice of a local business consultant who has helped SMEs secure government tenders. We’ll unpack exactly what the Ministry is asking for, what documents are compulsory, and how to structure a winning quotation that passes compliance checks on the first try. (Procurement Ref: G/RFQ/10-121/2025-2026).
Why this RFQ is a big opportunity (and how to seize it)
For Namibian suppliers of industrial sewing machines, steam irons, and parts, this RFQ is a direct way to supply the Fashion Design Section at Katutura Campus. The government is actively investing in vocational training infrastructure, which means contracts like these are strategic, recurring, and reputationally strong. By supplying quality machines and accessories now, you position your business for repeat orders in the future.
This is a low-barrier RFQ because it’s based on sealed quotations. That means no long, complex technical proposals—just a sharp, compliant quote. The evaluation method is lowest compliant price, meaning the cheapest fully compliant offer will be awarded the contract. Winning here isn’t about being the cheapest overall—it’s about being the cheapest among those who fully meet compliance requirements. That’s where many suppliers lose out, and where you can win if you follow the checklist carefully.
Closing Date & Time: 16 September 2025, 10:00 (Windhoek time)
Submission Address: Quotation/Bid Box, First Floor, Room 108, Government Office Park, Luther Street, Windhoek
Bid Validity: 60 days from submission deadline
Delivery Period: 30 days after Purchase Order/Letter of Acceptance
Missing the deadline or failing to meet one compliance item will disqualify your bid, no matter how competitive your pricing is.
What the buyer wants (G/RFQ/10-121/2025-2026)
The buyer is the Ministry of Education, Innovation, Youth, Sports, Arts and Culture, specifically the Katutura Campus Fashion Design Section. They need industrial sewing machines, industrial steam irons, and spare parts to support practical training in fashion design.
Why this matters
- The Fashion Design Section trains future designers, tailors, and entrepreneurs in Namibia.
- Supplying them means your equipment becomes the standard for hundreds of trainees.
- Delivering high-quality equipment can lead to word-of-mouth opportunities for servicing and supplying similar institutions.
Procurement Method: Request for Sealed Quotations (Goods)
Primary Keyword: REQUEST TO PURCHASE INDUSTRIAL SEWING MACHINES, INDUSTRIAL STEAM IRONS AND PARTS FOR FASHION DESIGN SECTION, KATUTURA CAMPUS
Secondary Keyword: G/RFQ/10-121/2025-2026
Items expected include:
- Heavy-duty industrial sewing machines suitable for garment production.
- Industrial-grade steam irons with boilers for continuous use.
- Spare parts such as needles, belts, bobbins, thermostats, filters, and motors.
Your quotation should be clear, itemised, and supported with brochures or catalogues that demonstrate industrial-level quality.
Key dates & submission table (G/RFQ/10-121/2025-2026)
| Item | Detail |
|---|---|
| RFQ Title | REQUEST TO PURCHASE INDUSTRIAL SEWING MACHINES, INDUSTRIAL STEAM IRONS AND PARTS FOR FASHION DESIGN SECTION, KATUTURA CAMPUS |
| Procurement Ref | G/RFQ/10-121/2025-2026 |
| Closing Date & Time | 16 September 2025, 10:00 |
| Submission Venue | First Floor, Room 108, Government Office Park, Luther Street (Bid Box) |
| Validity | 60 days |
| Delivery Timeframe | 30 days after PO/LoA |
| Queries | Christine.Mudumbi@moe.gov.na / Rebekka.Shipiya@mheti.gov.na / Regina.Puteho@moe.gov.na |
| Currency | Namibian Dollars (NAD) |
Exact compliance checklist (use this to self-audit)
Compliance is everything. One missing document, one invalid certificate, or one unsigned page can cause your bid to be disqualified without evaluation.
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| Requirement | What to attach/do | Namibia-specific tip |
|---|---|---|
| Quotation Letter (Section II) | Fully completed, signed, dated; initial every page | Missing initials = automatic rejection. |
| List of Goods & Price Schedule | Itemise machines, irons, and parts; unit prices in NAD | Attach brand catalogues for proof. |
| Specifications & Compliance Sheet | Tick Comply/Not Comply; add datasheets | If “equivalent brand”, prove with evidence. |
| Bid Securing Declaration | Use official template; sign properly | This replaces monetary bid security. |
| Company Registration | Certified copy (by Namibian Police) | Ensure name matches all docs. |
| Tax Good Standing | Original/certified copy | Must cover validity until 16 Sept 2025. |
| Social Security Good Standing | Original/certified copy | Exemption proof if not registered. |
| Affirmative Action Certificate | Compliance certificate or exemption | SMEs often miss this. Don’t. |
| SME Certificate (if applicable) | Certified copy | Unlocks preference points. |
| Reference Letters (3) | Recent, similar supply | Preferably public-sector references. |
| Undertaking on Wages | Signed Labour Act compliance form | Attach proof if required. |
How to structure a winning quotation (G/RFQ/10-121/2025-2026)
1) Lead with compliance, then value
Your quotation must open with the RFQ title and reference number (G/RFQ/10-121/2025-2026). Confirm:
- Prices are VAT-inclusive and fixed.
- Delivery will be completed within 30 days.
- Quotation validity is 60 days.
2) Nail the technical specs
Back your compliance with technical brochures:
- Industrial sewing machines: state stitch speed, motor type, safety features, and serviceability in Namibia.
- Steam irons: show boiler capacity, safety cut-off, and compatibility with NamPower standards.
- Spare parts: demonstrate availability and local stockholding.
3) Price cleanly and competitively
Use a neat table with:
- Unit price (in NAD).
- Quantity.
- VAT.
- Line total.
- Grand total.
Avoid discounts or conditional pricing—evaluators treat those as non-responsive.
4) Win the Margin of Preference
If you’re an SME, women/youth-owned, or supply locally assembled machines, include proof:
- SME certificate.
- Shareholding documents.
- Namibian ownership ID copies.
This can give you up to 10% price advantage.
5) Add references that count
Submit 3 letters that include:
- Items supplied.
- Quantity and value.
- Delivery timeline.
- Contact person.
This shows evaluators that you can perform reliably.
6) Delivery plan
Outline:
- Supplier stock confirmation.
- Logistics method (truck or courier to Katutura Campus).
- Installation/demo support.
This reassures the Ministry that you won’t delay.
Frequently Asked Questions (G/RFQ/10-121/2025-2026)
Q: Where do I submit the quotation?
A: First Floor, Room 108, Government Office Park, Luther Street (Bid Box).
Q: What is the delivery period?
A: 30 days after Purchase Order/Letter of Acceptance.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Q: How long must my bid be valid?
A: 60 days from submission deadline.
Q: Is a Bid Securing Declaration required?
A: Yes, signed correctly.
Q: What’s the procurement reference?
A: G/RFQ/10-121/2025-2026.
How to register and access Namibian tenders (and never miss out)
All tenders—including this REQUEST TO PURCHASE INDUSTRIAL SEWING MACHINES… (G/RFQ/10-121/2025-2026)—are posted on the Government eProcurement Portal: egp1.gov.na.
Steps to follow:
- Create or log into your supplier account.
- Monitor Open Bids daily.
- Download tender documents and add key dates to your calendar.
- Submit sealed quotations before deadlines.
Need help with preparation, compliance checks, and submission? Use our service: Tender Application Assistance.
Need registration, amendments, or compliance certificates? Get fast assistance here: Business Registration in Namibia.
Final Thoughts on REQUEST TO PURCHASE INDUSTRIAL SEWING MACHINES, INDUSTRIAL STEAM IRONS AND PARTS FOR FASHION DESIGN SECTION, KATUTURA CAMPUS
This RFQ is a golden entry point for SMEs in Namibia’s sewing and garment supply chain. The closing date is 16 September 2025 at 10:00, and the evaluation will be ruthless—non-compliance equals rejection. If you can tick every compliance box, provide credible references, and offer competitive pricing, you stand an excellent chance of winning.
👉 Watch tenders daily via Government eProcurement Portal.
👉 Let us handle the admin and compliance: Tender Application Assistance.
⚠️ FOMO Alert: The Fashion Design Section at Katutura Campus is scaling up. Miss this chance and another supplier will lock in long-term opportunities with the Ministry.
SERVICING AND REPAIRING ELECTRIC FENCE
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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