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REQUEST FOR SUPPLY AND DELIVERY OF FURNITURES FOR REGIONAL PUBLIC LIBRARIES
The REQUEST FOR SUPPLY AND DELIVERY OF FURNITURES FOR REGIONAL PUBLIC LIBRARIES, issued under Bid Reference Number G/RFQ/10-135/2025-2026, is a golden opportunity for local suppliers of furniture to enter or expand within the education and public infrastructure sector. Winning Namibian government tenders is all about compliance, precision, and speed.
This guide—written in the style of a Namibian business consultant—shows you exactly how to prepare, comply, and stand out when applying for this RFQ.
Why this tender matters (G/RFQ/10-135/2025-2026)
Public libraries in Namibia are at the heart of knowledge-sharing and youth development. By supplying furniture, you are not only unlocking steady income but also contributing directly to education and community development. For SMEs and furniture distributors, this is a chance to win a direct government contract with repeat supply potential.
Key details at a glance (G/RFQ/10-135/2025-2026)
| Item | Details |
|---|---|
| Tender Title | REQUEST FOR SUPPLY AND DELIVERY OF FURNITURES FOR REGIONAL PUBLIC LIBRARIES |
| Procurement Ref | G/RFQ/10-135/2025-2026 |
| Procuring Entity | Ministry of Education, Innovation, Arts and Culture |
| Contact Person | Annamariy Sakaria – Email: Anna.mariy.Sakaria@moe.gov.na |
| Closing Date | To be confirmed in the bidding document (check tender pack) |
| Submission Venue | Quotation/Bid Box, Government Office Park, Windhoek |
| Delivery Period | Within 30 days of Purchase Order (unless otherwise specified) |
| Bid Validity | 60 days from submission deadline |
What the buyer wants
The Ministry expects the supply of quality furniture for regional public libraries. Typical items may include:
- Study desks and chairs
- Bookshelves and storage units
- Computer desks and workstations
- Office chairs and tables for library staff
- Reading lounge chairs and children’s furniture
The key is durability, standard compliance, and timely delivery.
Compliance checklist (your make-or-break)
Here’s exactly what you need to attach to avoid disqualification:
| Requirement | What to attach/do |
|---|---|
| Quotation Letter | Fully completed, signed, dated, initial every page |
| Price Schedule | Itemised list with unit cost, quantity, line total, and grand total in NAD |
| Specifications & Compliance Sheet | Mark Comply/Not Comply; attach brochures/catalogues for all items |
| Bid Securing Declaration | Use provided template, signed properly |
| Company Registration | Certified copy (by Namibian Police) |
| Tax Good Standing | Original/certified copy (valid through the deadline) |
| Social Security Good Standing | Original/certified copy |
| Affirmative Action Compliance | Certificate, exemption, or proof of not being a relevant employer |
| SME Certificate (if applicable) | Certified copy (unlocks preference points) |
| Reference Letters | At least 3 on similar furniture supply contracts |
| Labour Act Undertaking | Signed undertaking on wages |
| Margin of Preference Documentation | Proof of SME status, ownership, local manufacturing, youth/women ownership, etc. |
How to structure your quotation
1. Lead with compliance
Start your quotation with the RFQ title and G/RFQ/10-135/2025-2026 upfront. Confirm delivery within 30 days and bid validity of 60 days. State that prices are fixed and VAT inclusive.
2. Get the technical details right
Attach catalogues or brochures for each furniture item. Highlight materials (wood/metal), finish quality, weight-bearing capacity, and ergonomic standards. This builds evaluator confidence.
3. Price clearly and competitively
Prepare a neat price schedule with all costs in Namibian Dollars (NAD). Avoid hidden or conditional discounts that may disqualify your bid.
4. Win the Margin of Preference
If you are an SME, locally owned, or manufacturing furniture in Namibia, submit proof. This can give you up to 10% advantage during evaluation.
5. Provide solid references
Reference letters from previous clients—especially schools, libraries, or offices—carry weight. Ensure they state contract value, delivery timeframe, and performance quality.
Common bidder mistakes (avoid these!)
- Forgetting to initial every page of the bid documents.
- Submitting expired tax or social security certificates.
- Not signing the Bid Securing Declaration correctly.
- Pricing in foreign currency instead of NAD.
- Offering furniture that doesn’t meet minimum specs.
Where to access and apply for tenders in Namibia
All government tenders, including this one, are published on the official eProcurement Portal: https://egp1.gov.na/.
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Final Thoughts on REQUEST FOR SUPPLY AND DELIVERY OF FURNITURES FOR REGIONAL PUBLIC LIBRARIES (G/RFQ/10-135/2025-2026)
This tender is a golden entry point for SMEs in the furniture sector. The demand is straightforward, compliance is achievable, and the opportunity to secure repeat government contracts is huge.
Don’t let this slip through your fingers—every day you delay, competitors are submitting their bids. Winning this tender could mean steady monthly income and long-term government relationships.
👉 Act now. Prepare your documents, avoid compliance mistakes, and if you want expert assistance, click here: Tender Application Assistance.
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