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REQUEST FOR SUPPLY AND DELIVERY OF UNIFORM AND PROTECTIVE GEARS FOR THE CLEANERS AND LABORERS FOR THE DIRETORATE OF NATIONAL INSTITUTE FOR EDUCATIONAL DEVELOPMENT (NIED) FOR THE MINISTRY OF EDUCATION, INNOVATION, YOUTH, SPORTS, ARTS AND CULTURE
This detailed guide shows you the REQUEST FOR SUPPLY AND DELIVERY OF UNIFORM AND PROTECTIVE GEARS FOR THE CLEANERS AND LABORERS FOR THE DIRECTORATE OF NIED and exactly how to prepare and submit your bid, issued under Procurement Reference G/RFQ/10-143/2025-2026. Winning Namibian government tenders is about compliance, pricing, and speed.
Why this RFQ is a big opportunity for Namibian suppliers
This tender is an excellent chance for Namibian SMEs involved in workwear, uniforms, and protective gear. The Ministry is procuring items that are in steady demand for its cleaners and laborers. Many local suppliers already have access to these goods, making it a contract you can realistically win if you comply with all requirements.
The evaluation process focuses on the lowest compliant price. This means that even if you’re not the cheapest, as long as your documents are perfect and you qualify under Margin of Preference, you stand a strong chance of success.
- Closing Date & Time: 19 September 2025, 10:00 (Windhoek time)
- Submission Address: Quotation/Bid Box, First Floor, Room 108, Government Office Park, Luther Street, Windhoek.
- Bid Validity: 60 days from submission deadline
- Delivery Period: 30 days after Purchase Order/Letter of Acceptance
What the buyer wants
The Ministry of Education, Innovation, Youth, Sports, Arts and Culture (Directorate of NIED) requires:
- Uniforms: standard workwear for cleaners and laborers.
- Protective Gear: items such as gloves, safety shoes, overalls, aprons, dust masks, and other PPE.
Procurement Details
- Procurement Method: Request for Sealed Quotations (Goods)
- Primary Keyword: REQUEST FOR SUPPLY AND DELIVERY OF UNIFORM AND PROTECTIVE GEARS FOR THE CLEANERS AND LABORERS FOR THE DIRETORATE OF NIED FOR THE MINISTRY OF EDUCATION, INNOVATION, YOUTH, SPORTS, ARTS AND CULTURE
- Secondary Keyword: G/RFQ/10-143/2025-2026
The buyer is looking for affordable, compliant, and durable solutions. Your quotation should clearly demonstrate that you can supply high-quality gear within 30 days.
Eligibility and compliance checklist
To qualify, bidders must provide all the following documents:
- Company Registration Certificate – Certified by Namibian Police.
- Tax Good Standing Certificate – Original or certified.
- Social Security Good Standing Certificate – Original or certified.
- Affirmative Action Compliance Certificate – or proof of exemption/not a relevant employer.
- SME Certificate – if you are bidding as an SME.
- Bid Securing Declaration – completed and signed as per template.
- Undertaking on wages – compliance with Labour Act requirements.
- Three (3) Reference Letters – showing similar work done previously.
- Fully completed quotation letter – signed and initialled on all pages.
- Price Schedule & Specifications/Compliance Sheet – filled in correctly.
⚠️ Important: Incomplete or unsigned documents = automatic disqualification.
Margin of Preference (up to 10%)
Section 71 of the Public Procurement Act allows suppliers to benefit from margin of preference scoring.
| Preference Category | Margin | Proof Required |
|---|---|---|
| Manufacturer (local content) | 2% | Registration + Accountant-certified local content declaration |
| MSME | 1% | SME Certificate |
| Women-Owned Enterprise | 1% | IDs & Founding Statement |
| Youth-Owned Enterprise | 2% | IDs of shareholders |
| PDP-Owned Enterprise | 2% | Share certificates + declarations |
| Environmental Protection | 1% | Proof of eco-friendly operations |
| Services by Namibian Citizens | 1% | Namibian ownership proof |
📌 Tip: Prepare a Margin of Preference Dossier as a separate annex. Include all proof to make the evaluators’ job easy.
How to structure a winning quotation
Step 1: Lead with compliance
Start your quotation letter by referencing the RFQ title and reference number. Confirm:
- 30-day delivery timeline
- 60-day validity
- Fixed prices in NAD
Make it professional and concise.
Step 2: Nail technical specs
Attach catalogues with:
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- Fabric weights (GSM)
- Seam reinforcement & stitching details
- PPE compliance standards (ISO/EN)
- Sizes (XS–XXL or more)
- Colour durability guarantees
Tick “Comply” in the specification sheet unless deviations are superior and justified.
Step 3: Price competitively
Prepare a Price Schedule with:
- Unit Price
- Quantity
- Line Total
- Grand Total
Keep it binding—no conditional discounts.
Step 4: Maximise preference points
If you qualify for any preference (MSME, women/youth-owned, etc.), include the evidence. This could swing the decision in your favour.
Step 5: Include strong references & logistics plan
Provide 3 reference letters for past supplies of uniforms/PPE. Add a logistics plan showing:
- Current stock levels
- Branding/customisation timelines
- Delivery transport details
- Quality check procedures
This reassures the Ministry you can deliver in 30 days.
Key submission details
- Envelope Marking:
Clearly write “G/RFQ/10-143/2025-2026 – Supply and Delivery of Uniform and Protective Gears for NIED” on the front. Add your business name and contact at the back. - Submission Mode:
Place sealed quotations in the Bid Box, Room 108, Government Office Park. - Late Bids:
Late submissions are rejected automatically. - Opening of Quotations:
Done internally by the Ministry. Bid results will be posted online.
Frequently Asked Questions
Q: Where do I submit the quotation?
A: First Floor, Room 108, Government Office Park, Luther Street, Windhoek.
Q: What is the delivery period?
A: 30 days after Purchase Order/Letter of Acceptance.
Q: How long must my bid be valid?
A: 60 days from submission deadline.
Q: Is a Bid Securing Declaration required?
A: Yes, it must be completed and signed.
Q: What’s the procurement reference?
A: G/RFQ/10-143/2025-2026.
How to access Namibian tenders
All tenders are available on the Government eProcurement Portal:
👉 https://egp1.gov.na/
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Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
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If you want us to handle the admin, compliance, and submission, click here:
👉 Tender Application Assistance
For ongoing opportunities:
Final Thoughts on REQUEST FOR SUPPLY AND DELIVERY OF UNIFORM AND PROTECTIVE GEARS FOR THE CLEANERS – G/RFQ/10-143/2025-2026
This is a high-potential tender for suppliers of uniforms and protective equipment in Namibia. The closing date is 19 September 2025 at 10:00, and only the most compliant and competitive bidders will win.
⚠️ Don’t risk being disqualified for missing a certificate or forgetting to initial a page. Prepare your file early, and if needed, let us handle the full application process for you.
📢 Act now: This contract won’t wait, and competitors are already preparing their bids. Submit before the deadline—or risk seeing the award go to someone else.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
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