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REQUEST FOR SEALED QUOTATION FOR THE SUPPLY AND DELIVERY OF WATER ACCESSORIES FOR TWENTY-FOUR MONTHS FOR THE KHARAS REGIONAL COUNCIL
The Request for Sealed Quotation for the Supply and Delivery of Water Accessories for Twenty-Four Months for the ||Kharas Regional Council is open under Bid Reference Number: G/RFQ/||KRC-06/2025/2026. If you’re a Namibian supplier in plumbing, irrigation, or water management, this tender is a golden opportunity.
This post is written in the style of a Namibian business consultant, and it will walk you through the requirements, documents, and strategies you need to position your bid for success.
Why this tender is worth your attention
This tender is structured as a two-year supply contract, giving you consistent income and long-term stability. Unlike once-off RFQs, framework contracts like this allow suppliers to establish strong relationships with public entities and secure predictable revenue.
The ||Kharas Regional Council is responsible for providing essential services to its communities, and water projects are at the heart of regional development. Supplying accessories such as pipes, valves, and fittings will not only grow your business but also directly impact water delivery infrastructure in both urban and rural ||Kharas.
Key tender details at a glance:
- Closing Date: Confirmed in the RFQ pack (always double-check on Namibia’s eProcurement portal).
- Contract Duration: 24 months.
- Procurement Method: Request for Sealed Quotations (Goods).
- Reference Number: G/RFQ/||KRC-06/2025/2026.
- Buyer: ||Kharas Regional Council Procurement Management Unit (PMU).
What the Council wants
The council needs a reliable, long-term supplier of water accessories for a 24-month period. Orders will be placed on an “as and when required” basis, meaning you must be ready to deliver consistently over the contract period.
Likely items requested include:
- Pipes (PVC, HDPE, galvanized steel in different diameters).
- Fittings and couplings (elbows, tees, reducers, connectors).
- Valves (gate valves, non-return valves, ball valves).
- Water meters and meter boxes.
- Accessories such as clamps, gaskets, repair kits, and Teflon tape.
The council will evaluate bids on the basis of lowest compliant price, meaning the cheapest quotation that meets all technical and compliance requirements will win.
Buyer details:
- Entity: ||Kharas Regional Council, Procurement Management Unit.
- Address: Wheeler Street, Keetmanshoop.
- Contact: As per tender pack (always confirm official channels).
Exact compliance checklist (G/RFQ/||KRC-06/2025/2026)
Your bid must include the following documents. Missing even one will lead to automatic disqualification.
| Requirement | What to Provide | Notes |
|---|---|---|
| Quotation Letter | Signed, dated, initialed on all pages | Must reference **G/RFQ/ |
| Price Schedule | Itemized prices in NAD | Clearly state VAT-inclusive or VAT-exclusive. |
| Specifications & Compliance Sheet | Tick Comply/Not Comply | Attach catalogues or datasheets. |
| Bid Securing Declaration | Signed, error-free | Replaces monetary bid security. |
| Company Registration | Certified founding documents | Certified by Namibian Police. |
| Tax Good Standing | Original/certified | Must cover submission date. |
| Social Security Good Standing | Original/certified | Proof of compliance or exemption. |
| Affirmative Action | Compliance certificate/exemption | Many SMEs forget this. |
| SME Certificate | Certified copy (if applicable) | Unlocks preference points. |
| References | 3 recent supply contracts | Strongest if linked to water/plumbing. |
| Wage Undertaking | Signed Labour Act undertaking | Must display at workplace post-award. |
How to structure your winning quotation
1. Lead with compliance
Begin with a Quotation Letter addressed to the Procurement Management Unit. State the RFQ title and reference number, confirm that your prices are fixed in NAD, valid for 60 days, and that you can deliver within the required time frame.
Always initial every page. Bids are disqualified if initials are missing.
2. Nail the technicals
The Council expects accessories to meet required material and safety standards. Attach supporting documents such as:
- ISO/SABS certificates.
- Manufacturer authorizations (if required).
- Technical brochures showing product durability.
If you provide equivalents, prove compliance with recognized standards.
3. Price competitively
Evaluation is strictly lowest compliant price. Present your quotation in a neat table with columns for:
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- Item description.
- Unit price.
- Quantity.
- Line total.
- Grand total.
Do not include conditional discounts or vague pricing; keep it simple and clear.
4. Show reliability
Since this is a 24-month framework, include a short logistics plan in your bid:
- Stock availability (buffer stock).
- Lead times (e.g., 7–14 days for replenishment).
- Delivery vehicles and routes.
- After-sales support (repairs, replacements, warranties).
This reassures evaluators that you can maintain supply over time.
5. Win preference points
The Public Procurement Act allows for margins of preference for Namibian SMEs, youth, women, and locally owned businesses. If you qualify, provide certified documents (SME certificate, IDs, shareholding structure).
Key tender submission details (G/RFQ/||KRC-06/2025/2026)
| Item | Detail |
|---|---|
| RFQ Title | Supply and Delivery of Water Accessories for 24 Months for |
| Procurement Ref | G/RFQ/||KRC-06/2025/2026 |
| Method | Request for Sealed Quotations (Goods) |
| Duration | 24 Months |
| Submission Venue | Quotation Box, Wheeler Street, Keetmanshoop |
| Closing Date | As per RFQ invitation (check portal carefully) |
| Validity | 60 Days |
| Delivery | As and when required |
Common bidder mistakes to avoid
- Forgetting to initial pages – Even one missing initial can disqualify you.
- Expired certificates – Make sure Tax and Social Security certificates are valid on submission day.
- Currency errors – Always quote in NAD; foreign currencies are not allowed.
- Weak references – Use strong public-sector references, not just small private jobs.
- Late submission – Sealed quotations delivered after deadline are rejected unopened.
How to access and apply for Namibian tenders
All Namibian public tenders are available on the Government e-Procurement Portal: https://egp1.gov.na/.
Steps to follow:
- Create or log into your supplier account.
- Download the full RFQ pack.
- Verify submission requirements and deadlines.
- Prepare documents and quotation.
- Deliver the sealed envelope before deadline.
For a done-for-you service where compliance, document preparation, and submission are handled professionally, contact us at 👉 Tender Application Assistance.
If your business is not yet registered or lacks compliance documents, get assistance here: 👉 Business Registration in Namibia.
Final thoughts on REQUEST FOR SEALED QUOTATION FOR THE SUPPLY AND DELIVERY OF WATER ACCESSORIES FOR TWENTY-FOUR MONTHS FOR THE KHARAS REGIONAL COUNCIL (G/RFQ/||KRC-06/2025/2026)
This tender is a major opportunity for SMEs in Namibia’s water and plumbing supply industry. A 24-month contract means predictable business and a chance to build trust with a regional authority.
But remember—compliance is everything. The lowest compliant bidder will win, so your goal is to combine correct paperwork, competitive pricing, and proof of reliability.
Opportunities like this don’t wait. The closing date is final, and late submissions are thrown out. If you want to secure a long-term income stream for your business, act fast.
👉 Let us help you prepare a flawless, compliant bid: Tender Application Assistance.
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While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
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👉 For all current tenders this month, check:
REQUEST FOR SUPPLY AND DELIVERY OF CLEANING MATERIALS FOR NLAS.
REQUEST FOR SUPPLY AND DELIVERY OF FURNITURES FOR REGIONAL PUBLIC LIBRARIES
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