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PROCUREMENT OF SENDING UNACCOMPANIED LUGGAGE TO BEIJING, CHINA
If you’re aiming to win the Request for Sealed Quotation for the PROCUREMENT OF SENDING UNACCOMPANIED LUGGAGE TO BEIJING, CHINA, here’s your Namibia-specific, step-by-step playbook. Written from the desk of a local consultant who’s helped dozens of SMEs clinch logistics tenders, this guide will unpack exactly what the Ministry of International Relations and Trade (MIRT) is asking for, what documents are compulsory, and how to prepare a sharp quotation that passes compliance checks on the first try.
(Procurement Ref: NCS/RSQ/07-83/2025)
Why this RFQ is a big opportunity (and how to seize it)
For Namibian logistics companies, this is a golden opportunity. The Ministry explicitly requires international shipping and logistics for ten pieces of unaccompanied luggage from Windhoek to Beijing. The evaluation is lowest compliant price—so your win hinges on flawless compliance, competitive pricing, and credible proof of delivery capacity.
Closing Date & Time: Friday, 03 October 2025, 11:00 AM
Submission Venue: Procurement Management Unit, 4th Floor, East-Wing Foyer, Ministerial Building, Robert Mugabe Street, Windhoek.
Bid Validity: 30 days from submission deadline.
Delivery period: 3 days from purchase order (state realistic timeframe in your bid).
What the buyer wants
Buyer: Ministry of International Relations and Trade (MIRT)
Procurement Method: Request for Sealed Quotations (Services)
Primary Keyword: PROCUREMENT OF SENDING UNACCOMPANIED LUGGAGE TO BEIJING, CHINA
Secondary Keyword: NCS/RSQ/07-83/2025
Service Scope (NCS/RSQ/07-83/2025)
You must provide door-to-door international shipping from MIRT’s offices in Windhoek to Beijing, China, covering:
- Collection in Windhoek
- Packaging (especially fragile items like portraits)
- Insurance (mandatory per GCC 24)
- Customs clearance (export Namibia + import China)
- Freight (air/sea)
- Final delivery in Beijing
Exact Luggage List to be Shipped
| Item | Weight | Dimensions (cm) | Notes |
|---|---|---|---|
| Suitcase | 26 kg | 81 x 51 x 29 | Standard luggage |
| Box 9 | 31 kg | 79 x 55 x 47 | Heavy load |
| Box 5 | 27 kg | 79 x 55 x 47 | – |
| Box 6 | 35 kg | 79 x 55 x 47 | Heaviest |
| Bag | 30 kg | 81 x 99 x 42 | Oversized |
| Box 4 | 21 kg | 79 x 55 x 47 | – |
| Box 2 | 24 kg | 79 x 55 x 47 | – |
| Portraits | 23 kg | 104 x 28 x 71 | Fragile, long shape |
| Box 8 | 21 kg | 79 x 55 x 47 | – |
| Box 3 | 20 kg | 79 x 55 x 47 | – |
Total: 10 items, ~259 kg
Compliance Checklist (Self-Audit Before Submission)
| Requirement | What to Attach / Do | Namibia Tip |
|---|---|---|
| Quotation Letter (Pg 7) | Completed, signed, dated | State 30-day validity clearly |
| Bid Securing Declaration (Pg 8) | Signed | Mandatory, error-free |
| Labour Act Undertaking (Pg 9) | Signed | Display at workplace |
| List of Goods & Price Schedule (Pg 11) | Unit + total price in NAD | Price all-inclusive |
| Specifications & Compliance Sheet (Pg 12) | Mark “Comply” for all | Do not leave blanks |
| Company Registration | Certified copy | Must match quotation letter |
| Owner’s ID | Certified copy | Clear, valid |
| Tax Certificate (NAMRA) | Valid Good Standing | Cover bid closing date |
| Social Security Certificate | Valid Good Standing | Exemption proof if not registered |
| Affirmative Action Certificate | Compliance or exemption | Don’t omit |
| SME Certificate | If applicable | Unlocks preference |
Pricing & Delivery Strategy (NCS/RSQ/07-83/2025)
How to Fill the Price Schedule
- Quote unit price per item + total.
- Prices must include: freight, insurance, customs, VAT, packaging.
- Currency: Namibian Dollars (NAD), fixed for 30 days.
Delivery Timeline
The RFQ demands 3 working days—an aggressive requirement. Quote a realistic period (e.g., 7–14 days) with a strong logistics plan. Penalties: 1% per week delay, max 5%.
Technical Compliance Tips
- Mark “Comply” for each item.
- Attach a Capability Statement:
- Your logistics experience.
- Proof of Chinese customs partnerships.
- Handling plan for fragile “Portraits.”
This aligns with the Public Procurement Act’s principles of responsiveness, legality, and competitiveness .
Submission Rules
- Envelope: Seal all documents in one envelope. Mark with:
- Procurement Ref: NCS/RSQ/07-83/2025
- Addressed to: MIRT Procurement Unit
- Your company details on back
- Methods: Hand-deliver to the Bid Box or post (ensure delivery before deadline).
- Not Accepted: Email submissions.
Why You Need Expert Help
If you’re reading this thinking: “This sounds like a great opportunity, but the paperwork is overwhelming”—you’re not alone. Winning tenders in Namibia requires precision. That’s where we come in:
📍 We only work with registered businesses
📍 Free initial consultation – we check if you qualify
📍 Fast, confidential, professional service
👉 Let us prepare your bid for you: Tender Application Assistance
We’ll handle the admin—while you focus on your business.
Stop Waiting on Stagnant Markets.
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While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
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Free Tender Tools to Boost Your Success
- Official eProcurement Portal: https://egp1.gov.na/ – check daily tenders.
- Tender Bid Calculator: Click here – Namibia’s first tool to calculate full bid pricing, including costs + profit margin.
- Current Namibian Tenders: Elidge Tenders List
Final Thoughts on PROCUREMENT OF SENDING UNACCOMPANIED LUGGAGE TO BEIJING, CHINA (NCS/RSQ/07-83/2025)
This RFQ is a fast-turnaround logistics opportunity. The Ministry wants reliable, compliant, all-inclusive shipping. If you submit a perfectly compliant bid with competitive pricing, you stand a strong chance of winning.
But beware: the window closes 03 October 2025 at 11:00 AM. Every page must be initialed, no blanks, no correction fluid. One small mistake and your bid is disqualified.
Don’t let this chance slip. Others are already drafting. Act today—secure this tender, expand your logistics portfolio, and grow your Namibian business.
👉 Book your slot here: Tender Application Assistance.
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