SUPPLY AND DELIVERY OF INDUSTRIAL VACUUM CLEANERS FOR AGRO MARKETING AND TRADE AGENCY (AMTA)
Table of Contents
If you’re aiming to win the Supply and Delivery of Industrial Vacuum Cleaners tender (Procurement Ref: G/RFQ/AMTA-18/2025), this guide—written from the desk of a Namibian business consultant—will walk you step by step through what AMTA is asking for, what documents are compulsory, and how to package a flawless quotation that passes compliance checks on the first try.
Why this RFQ is a golden opportunity for Namibian suppliers
This RFQ is straightforward: AMTA requires two (2) wet and dry explosive industrial vacuum cleaners. The evaluation is lowest compliant price. There’s no technical scoring, no complicated preference points. That means if your bid is 100% compliant and priced competitively, you have an excellent chance of securing this contract.
Closing Date & Time: 15 October 2025, 11:00 (Windhoek time)
Submission Address: Agro Marketing and Trade Agency, Erf 209 Lafrenz, North Industrial Road, Windhoek (Tender Box, Ground Floor).
Delivery period: 21 days after receipt of Purchase Order.
Bid Validity: 60 days.
What AMTA wants (and why compliance matters)
Buyer: Agro Marketing and Trade Agency (AMTA)
Procurement Method: Request for Sealed Quotations (Goods)
Primary keyword: Supply and Delivery of Industrial Vacuum Cleaners
Secondary keyword: G/RFQ/AMTA-18/2025
AMTA is very clear: any missing or incorrectly filled document leads to automatic disqualification. This is not negotiable. According to the Public Procurement Act 15 of 2015 and its regulations, sealed quotation tenders are won strictly on administrative and technical compliance plus lowest price.
Mandatory compliance checklist (self-audit before submission)
| Requirement | What to attach / do | Namibia tip |
|---|---|---|
| Quotation Letter (Section II, Page 7) | Signed, dated, stamped; delete “qualified deviations”; state 60-day validity | Use official letterhead and affix company seal |
| Price Schedule (Page 11) | Unit, total, VAT; 21-day delivery; NAD only | Make sure VAT is correctly calculated |
| Specifications & Compliance Sheet (Pages 12–13) | Mark “Comply” for all 21 specs; sign and stamp | Attach catalogues/datasheets proving compliance |
| Bid Securing Declaration (Page 8) | Fill completely; signed, dated, stamped | Signatory must indicate legal capacity (Director/Owner) |
| Labour Undertaking (Page 10) | Signed, dated, stamped | Display copy at your workplace |
| Company Registration Certificate | Certified copy (by Namibian Police or Commissioner of Oaths) | Entity name must match bid letter |
| Tax Good Standing | Original or certified copy | Valid through submission date |
| Social Security Good Standing | Original/certified OR exemption letter if no employees | Many SMEs forget this—check validity |
| Affirmative Action | Certificate, exemption, or proof of not being a relevant employer | Certified copy |
| SME Certificate (if applicable) | Certified copy | Unlocks SME opportunities |
| Catalogues / Technical Literature | Datasheet & picture of exact model | Must match specs word-for-word |
| Every page initialed | All forms, attachments, brochures | Missing initials = rejection |
| Neatly bound & sealed envelope | Reference No. on front, company name on back | No loose papers |
Step-by-step guide to structuring a winning quotation
1. Lead with compliance
In your quotation letter, reference “Supply and Delivery of Industrial Vacuum Cleaners – G/RFQ/AMTA-18/2025.” Confirm delivery in 21 days, 60-day bid validity, and fixed NAD pricing.
2. Price clearly and competitively
Fill in Columns F–H on the Price Schedule:
- F: Price per unit (NAD)
- G: Total excl. VAT (2 × Unit Price)
- H: VAT (15%)
Delivery (Column I): 21 days.
Avoid “subject to exchange rate” or any conditional pricing.
3. Technical compliance (zero deviations)
On the Specifications & Compliance Sheet (21 items such as suction power, container capacity, airflow, material), write only “Comply” in Column C. Leave Column D blank. Attach the vacuum cleaner datasheet and brochures.
4. Supporting documents
Ensure all compliance certificates are up to date. If you’re SME-registered, include your SME Certificate. If exempt from Social Security, add the exemption letter.
5. Submission process
- Deliver sealed envelope to AMTA Tender Box (Ground Floor, Head Office, Lafrenz, Windhoek).
- Clearly mark G/RFQ/AMTA-18/2025 on the front.
- Include your company name and contacts at the back.
- Submit before 11:00 AM, 15 October 2025. Late bids are rejected without opening.
How evaluation works (and why price matters most)
According to the Public Procurement Regulations:
- Administrative compliance check – Are all documents correct, initialed, stamped?
- Technical compliance check – Do you meet all 21 specs and prove it with datasheets?
- Financial evaluation – Among compliant bidders, the lowest price wins.
That’s it. No preference scoring or weighted evaluation. This is why meticulous compliance and price sharpness are your only strategy.
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Quick summary table of key tender details
| Element | Details |
|---|---|
| Tender Title | Supply and Delivery of Industrial Vacuum Cleaners |
| Procurement Ref | G/RFQ/AMTA-18/2025 |
| Buyer | Agro Marketing and Trade Agency (AMTA) |
| Closing Date & Time | 15 October 2025, 11:00 (Windhoek) |
| Submission Venue | AMTA Tender Box, Erf 209 Lafrenz, Windhoek |
| Delivery Period | 21 days after PO |
| Validity | 60 days |
| Evaluation Method | Lowest Compliant Price |
| Quantity | 2 units |
| VAT | 15% (to be shown separately) |
If you’re thinking, “This is a great opportunity, but the paperwork is too much…”
You’re not alone. Many SMEs in Namibia miss out on tenders because of one missing signature or expired certificate. That’s exactly why my team exists.
We help Namibian businesses prepare, check, and submit 100% compliant bids. From company registrations and tax/social security certificates to compiling your tender file and submitting on time, we take care of it all—while you focus on your business.
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👉 Book your consultation here: Tender Application Assistance.
Want to explore other tenders this month? Here’s the full list:
🔗 Available Namibian tenders this month
🔗 All Namibian tenders
Final Thoughts on Supply and Delivery of Industrial Vacuum Cleaners (G/RFQ/AMTA-18/2025)
This tender is as simple as it gets in Namibian procurement: be 100% compliant, price competitively, and deliver on time. The margin between winning and losing here could be just a few hundred Namibian dollars—or one missing signature.
The closing date, 15 October 2025 at 11:00, is around the corner. Don’t wait until the last day to assemble your file. Competitors are already preparing.
Act now: download the tender pack from Namibia eProcurement Portal, get your compliance documents in order, and if you want professional support to guarantee your submission is bulletproof, let us do it for you.
Remember: in Namibia, tenders like this are awarded every week. Don’t be the business owner who almost applied. Secure this chance, and use it as your stepping stone to bigger contracts.
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