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Supply and Delivery of Rickstacker Chairs and Plastic Chairs
If you’re aiming to win the Request for Quotation (RFQ) for the Supply and Delivery of Rickstacker Chairs and Plastic Chairs for Rundu Town Council, this is your Namibia-specific playbook. Written from the desk of a Namibian business consultant, this post will unpack exactly what the Council is asking for, what documents are compulsory, and how to structure a compliant, competitive bid that gives you the best chance of success. (Procurement Ref: G/RFQ/RTC-09/2025-2026)
Closing Date & Time: 24 September 2025, 11:00 AM
Submission Venue: Bid Box, Rundu Town Council Offices
Bid Validity: 90 days from submission deadline
Delivery Period: 7 days after receipt of Purchase Order
Why this RFQ is a big opportunity (and how to seize it)
This tender is straightforward but high-value for local suppliers of office and event furniture. Rundu Town Council urgently requires 100 Rickstacker chairs and 100 heavy-duty plastic chairs, both in black. The evaluation method is Lowest Compliant Price, which means if your paperwork is perfect and your pricing competitive, you stand a very strong chance of winning.
But be warned—many bidders get disqualified for small mistakes like missing a signature or forgetting a tax certificate. Namibia’s procurement rules under the Public Procurement Act, 2015 are strict: non-responsive bids are rejected automatically.
What the buyer wants (G/RFQ/RTC-09/2025-2026)
Buyer: Rundu Town Council
Procurement Method: Request for Sealed Quotation (Goods)
Items Required:
- 100 x Rickstacker Chairs – round top/edge, black
- 100 x Plastic Chairs – heavy-duty, black
Delivery: Within 7 days of receiving the Purchase Order.
Your strategy: confirm 7-day delivery in your quotation letter, provide brochures/photos of the chairs, and mark “COMPLY” on the compliance sheet.
Exact compliance checklist (use this to self-audit) (G/RFQ/RTC-09/2025-2026)
| Requirement | What to attach / do | Namibia tip |
|---|---|---|
| Quotation Letter (Section II) | Fully completed, signed, dated; initial every page | Confirm 7-day delivery + 90-day validity |
| Priced Activity Schedule (Section IV) | Clear unit prices and totals in NAD; fixed for 90 days | Don’t include conditional discounts |
| Specifications & Compliance Sheet (Section V) | Mark “Comply” for each line; sign and stamp | Attach brochures or photos |
| Bid Securing Declaration | Use provided template; sign properly | Errors = disqualification |
| Company Registration | Certified copy | Must match entity on quotation letter |
| Tax Good Standing Certificate | Original or police-certified copy | Valid on closing date |
| Social Security Good Standing | Original or certified | If exempt, attach proof |
| Affirmative Action Certificate / Exemption | One of the three allowed forms | SMEs often overlook this |
| Rundu Town Council Fitness Certificate | Valid municipal fitness certificate | Local requirement |
| Written Undertaking (Labour Act) | Signed per Section 138(2) | Included in checklist |
| Company Profile & References | At least 2–3 for similar supplies | Adds credibility |
How to structure a winning quotation (G/RFQ/RTC-09/2025-2026)
1) Lead with compliance
In your quotation letter, reference the full RFQ title and G/RFQ/RTC-09/2025-2026. Confirm delivery in 7 days, validity of 90 days, and prices fixed in NAD.
2) Nail the technical specs
Attach brochures or product sheets showing black, heavy-duty plastic chairs and Rickstacker chairs. On the compliance sheet, mark COMPLY and state No Deviation.
3) Price clearly and competitively
Use NAD only. Provide unit prices, totals, VAT details (or write “0% VAT” if exempt). Avoid unrealistic low pricing—evaluation committees may doubt your delivery ability if your prices look too cheap.
4) References that matter
Attach at least two reference letters from previous supplies of furniture, preferably public sector clients. Include delivery timelines and positive performance notes.
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5) Submission perfection
Pack your bid in one sealed envelope, mark the reference number G/RFQ/RTC-09/2025-2026 on the front, and your company name on the back. Submit before 24 September 2025, 11:00 AM.
Frequently Asked Questions (G/RFQ/RTC-09/2025-2026)
Q: Where do I submit the bid?
A: Bid Box, Rundu Town Council Offices.
Q: Can I email my bid?
A: No, only sealed envelopes are accepted.
Q: What happens if my documents are missing?
A: Your bid is disqualified at opening stage.
Q: Who wins?
A: The bidder with the lowest price that is fully compliant.
If this feels overwhelming… we can help
If you’re reading this and thinking, “This sounds like a great opportunity, but I don’t have the time or experience to handle all this tender paperwork myself” — you’re not alone.
That’s exactly what my team does for businesses across Namibia. We help you:
📍 Find tenders (like this one)
📍 Prepare all required documents (tax, SSC, AA, municipal certificates)
📍 Compile and submit winning bids — perfectly compliant, on time
👉 Book your free consultation here: Tender Application Assistance
We’ll handle the paperwork so you can focus on running your business.
How to never miss Namibian tenders again (G/RFQ/RTC-09/2025-2026)
All public tenders are posted daily on the Government e-Procurement Portal: https://egp1.gov.na/.
We also publish updated lists of Namibian tenders this month here:
👉 Available Tenders This Month
👉 All Namibian Tenders
Don’t let competitors get ahead of you.
Stop Waiting on Stagnant Markets.
Strike Gold in Africa.
While Western economies face saturation and sluggish growth, African markets are booming. Namibia offers a highly politically stable, safe, business-friendly gateway to the African continent.
Join global investors scaling across 54 African jurisdictions with our business registration services.
Final Thoughts on Supply and Delivery of Rickstacker Chairs and Plastic Chairs (G/RFQ/RTC-09/2025-2026)
This is a short-window RFQ with a big upside. Rundu Town Council needs these chairs urgently, and compliance is everything. If you assemble your file exactly as required, price competitively, and commit to 7-day delivery, your chances of success are high.
But the deadline is 24 September 2025 at 11:00 AM. Miss it, and you’re out. Act fast—your competitors are already preparing.
👉 Let us review your documents before submission to make sure you don’t get disqualified: Tender Application Assistance.
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